Executive Assistant to C-Suite | Hybrid & RSU-Eligible

Allegro Ltd.; Poznań; On-site; PLN 90,000 - 130,000; Full time

Benefits offered by this job

Hybrid work model (4/1) with remote 30

Long-term discretionary RSU incentive

Annual bonus

Modern offices and work tools

Cafeteria plan benefits

English classes

Training budget

Volunteer day

Social events

Job summary

Allegro Ltd. in Poznań is seeking a highly skilled Executive Assistant to join our Executive Office team.

You will provide comprehensive administrative support to our Executive Team, enabling Executives to focus on strategic business initiatives while ensuring smooth daily operations. You will manage calendars, coordinate communications with stakeholders, prepare meetings with agendas and briefs, and assist with high-priority projects and company-wide initiatives.

Qualifications

• Minimum of 3 years of experience supporting Executives or C-level managers
• Excellent interpersonal skills and stakeholder relationship abilities
• Strong cross-cultural communication and collaboration
• High level analytical skills and data collection/analysis experience
• Proactive, goal-driven, business-oriented mindset
• Ability to handle pressure and adapt to challenges
• Category B driving licence is a plus

Responsibilities

• Serve as the primary point of contact between Executives and stakeholders, managing communications
• Manage complex Executive calendars and scheduling conflicts
• Prepare Executives for meetings with agendas, documents, and briefings
• Support planning and communication of key organizational initiatives
• Draft and manage executive-level emails, reports, and presentations
• Filter and prioritize communications to protect executives' time
• Oversee high-priority projects and track progress toward deadlines
• Collaborate with Executive Office Manager to align priorities and maintain an organized agenda
• Provide admin support for company-wide initiatives and events
• Take ownership of special assignments delegated by executives

Skills

Executive support

Calendar management

Stakeholder management

Communication skills

Analytical skills

Proactive mindset

Pressure handling

Job description

Allegro Ltd. in Poznań is seeking a highly skilled Executive Assistant to join our Executive Office team.

You will provide comprehensive administrative support to our Executive Team, enabling Executives to focus on strategic business initiatives while ensuring smooth daily operations. You will manage calendars, coordinate communications with stakeholders, prepare meetings with agendas and briefs, and assist with high-priority projects and company-wide initiatives.