Manager Assistant with French

Bain & Company; Warszawa; Hybrid; PLN 60,000 - 100,000; Full time

Job summary

Bain & Company in Warsaw, Poland, is seeking a Manager’s Assistant to support senior leaders in a fast-paced Global Business Services Center. The role blends calendar management, travel logistics, relationship development, and expense processing within a collaborative, multinational team.

The hybrid position requires strong organizational skills, proactive problem-solving, and comfort coordinating with stakeholders across Europe, the Middle East, and Africa.

Qualifications

• Fluency in English and French (written and verbal).
• Excellent organizational and time-management skills.
• Proven ability to perform effectively in a high-demand, fast-paced environment.
• Strong working knowledge of Microsoft Outlook, Lotus Notes, or Google Calendar.
• Excellent interpersonal and communication skills.
• Experience supporting multiple stakeholders simultaneously.

Responsibilities

• Calendar Management: Manage complex, fast-changing calendars for senior stakeholders; reschedule meetings and travel on short notice; coordinate across time zones; build relationships with client contacts.
• Travel & Logistics: Coordinate domestic and international travel; manage visa applications; support meetings using PowerPoint, Word, and Excel.
• Relationship Management: Build professional relationships with clients and colleagues; maintain CRM records.
• Expenses: Process time and expense reports end to end; handle multi-currency expense submissions.

Skills

English & French fluency

Highly organized

Time management

Communication skills

Stakeholder management

Education

Bachelor’s or Master’s degree

Tools

Microsoft Outlook

Lotus Notes

Google Calendar

CRM systems

Job description

We are proud to be consistently recognized as one of the world’s best places to work. We are currently the top ranked consulting firm on Glassdoor’s Best Places to Work list and have earned the #1 overall spot a record seven times. Extraordinary teams are at the heart of our business strategy, but these don’t happen by chance. They require intentional focus on bringing together a broad set of backgrounds, cultures, experiences, perspectives, and skills in a supportive and inclusive work environment. We hire people with exceptional talent and create an environment in which every individual can thrive professionally and personally.

WHO YOU’LL WORK WITH

You’ll be part of Bain’s Global Business Services Center in Warsaw, providing best-in-class support to leadership and consulting teams across Europe, the Middle East, and Africa. You’ll join a collaborative, upbeat, and supportive team that values diversity and inclusion and is deeply committed to individual development and shared success.

WHERE YOU’LL FIT WITHIN THE TEAM

As a Manager’s Assistant, you’ll play a critical role in supporting senior leaders and their teams. You’ll manage a wide range of administrative and logistical responsibilities, enabling smooth day-to-day operations while building trusted, effective virtual working relationships across geographies.

WHAT YOU’LL DO

Calendar Management

• Manage complex, fast-changing calendars for senior stakeholders
• Proactively reschedule meetings and travel at short notice
• Coordinate internal and external meetings across multiple time zones
• Build and maintain strong relationships with key client contacts

Travel & Logistics

• Coordinate domestic and international travel with Bain’s travel provider
• Manage visa applications and travel documentation
• Support meetings and events using tools such as PowerPoint, Word, and Excel

Relationship Management

• Build cooperative, professional relationships with clients and colleagues
• Maintain CRM records accurately and in a timely manner

Expenses

• Process time and expense reports end to end
• Handle complex, multi-currency expense submissions

ABOUT YOU

You’re a positive, proactive problem-solver who thrives in a fast-paced, team-oriented environment. You’re highly organized, detail-focused, and comfortable taking initiative while juggling multiple priorities.

Must Have

• Fluency in both English and French (written and verbal)
• Excellent organizational and time-management skills
• Proven ability to perform effectively in a high-demand, fast-paced environment
• Strong working knowledge of Microsoft Outlook, Lotus Notes, or Google Calendar
• Excellent interpersonal and communication skills
• Experience supporting multiple stakeholders simultaneously

Nice to Have

• Bachelor’s or Master’s degree
• Experience working with CRM systems
• Experience in an international or multicultural organization

WORKING MODEL

This role is based in GBS Warsaw and follows a hybrid working model, with a minimum expectation of two days per week in the office. Working model details will be confirmed as part of the recruiting process.