Manager Assistant with English

Bain & Company; Warszawa; Hybrid; PLN 60,000 - 100,000; Full time

Job summary

Bain & Company in Warsaw seeks a Manager’s Assistant to provide high-quality administrative support to senior leaders and their teams in a hybrid workplace. You will master calendar, travel, and workflow coordination to keep executives organized and responsive.

The role demands exceptional organization, proactive problem solving, strong interpersonal skills, and the ability to build trust without always meeting face-to-face. Fluency in English and experience with calendar tools are essential.

Qualifications

• Fluent in English (written and verbal).
• Strong organizational skills and ability to manage multiple priorities.
• Positive, proactive, and solution-oriented mindset.
• Comfortable working independently in a fast-changing hybrid environment.
• Excellent interpersonal, communication, and listening skills.
• Ability to build trust-based relationships without face-to-face interaction.
• Experienced in Microsoft Outlook, Lotus Notes, or Google Calendar.
• Prior experience in a demanding professional setting.
• BA or Master’s degree preferred.

Responsibilities

• Calendar management: manage busy diaries, reschedule meetings, coordinate internal/external meetings, build relationships with clients.
• Travel and logistics: coordinate travel itineraries, visas, and related logistics, support meetings with materials.
• Relationship management: support leaders and colleagues, maintain dashboards and CRM contact data.
• Expenses: process submissions and reconcile statements.

Skills

English fluency

Organization

Communication

Interpersonal skills

Calendar management

Hybrid work adaptability

Education

BA/Master’s degree preferred

Tools

Microsoft Outlook

Lotus Notes

Google Calendar

Job description

WHAT MAKES US A GREAT PLACE TO WORK

We are proud to be consistently recognized as one of the world’s best places to work, a champion of diversity and a model of social responsibility. We are currently #1 ranked consulting firm on Glassdoor’s Best Places to Work list and have maintained a spot in the top four on Glassdoor’s list since its founding in 2009. Extraordinary teams are at the heart of our business strategy, but these don’t happen by chance. They require intentional focus on bringing together a broad set of backgrounds, cultures, experiences, perspectives, and skills in a supportive and inclusive work environment. We hire people with exceptional talent and create an environment in which every individual can thrive professionally and personally.

WHO YOU’LL WORK WITH

You’ll be part of our Global Business Services Center in Warsaw, which delivers best-in-class internal support to Bain’s leadership and consulting teams across Europe, the Middle East, and Africa. We’re a highly collaborative, upbeat, and inclusive team committed to learning, growing, and achieving results together.

WHERE YOU’LL FIT WITHIN THE TEAM

As a Manager’s Assistant, you’ll provide high-quality administrative support to several Bain senior leaders and, where needed, to their broader teams. This is a high-impact, fast-paced role suited for someone who thrives on building trusted relationships, staying highly organized, and making things happen behind the scenes. You’ll build strong relationships and ensure seamless calendar, travel, and workflow coordination - all within a hybrid working model.

WHAT YOU’LL DO

Calendar management

• Successfully managing busy and ever-evolving diaries, proactively managing when schedules change
• Re-scheduling complex meetings and travel itineraries, often at short notice
• Extensive internal and external meeting scheduling
• Building and maintaining strong working relationships with key client contacts

Travel and Logistics

• Working with our travel company to co-ordinate sophisticated travel itineraries
• Administering timely procurement of visas and other travel documentation. Proactively pre-empting travel plans
• Providing logistical and technical support for all meetings, conferences, and workshops, using PowerPoint, Word, Excel, and online research

Relationship management

• Supporting leaders and colleagues - building and maintaining cooperative relationships with clients and colleagues of all levels both internally and externally
• CRM - employing best practices when accessing the CRM and digital mailing system, including timely and accurate creation/updating of contact information, according to global data standards

Expenses

• Processing time and expense submissions.
• Managing complex expenses; running bank statement reconciliation and processing foreign currency receipts in an accurate and timely manner.

ABOUT YOU

• Fluent in English (both written and verbal)
• Strong organizational skills and the ability to manage multiple priorities with efficiency and accuracy
• Positive, proactive, and solution-oriented mindset
• Comfortable working independently in a fast-changing, hybrid environment
• Excellent interpersonal, communication, and listening skills
• Ability to build trust-based relationships without face-to-face interaction
• Experienced in Microsoft Outlook, Lotus Notes, or Google Calendar
• Prior experience in a demanding professional setting
• BA/Master’s degree preferred

WORKING MODEL

This role is based in GBS Warsaw and follows a hybrid working model, with a minimum expectation of two days per week in the office. Working model details will be confirmed as part of the recruiting process.