Executive Assistant to Founder — Global Ops & Travel

Adcubator; Poland; On-site; PLN 240,000 - 480,000; Full time

Job summary

Adcubator is seeking a senior executive assistant to the founder to manage calendars, travel, and communications across Dubai, European, and US time zones. This role is fully remote with occasional travel and a focus on keeping the founder sharp and uninterrupted.

You will own the operational right hand to the founder, coordinating with the integrator and senior team, drafting communications, and driving follow-ups to ensure nothing slips in busy weeks.

Qualifications

• Five+ years as an EA, preferably to a founder or C-suite.
• Native or near-native English writing and communication.
• Ability to draft client communications and board updates.
• You think one step ahead without overstepping.

Responsibilities

• Calendar and inbox management across Dubai, Europe, and US time zones.
• Plan business travel, flights, hotels, and itineraries.
• Prepare briefs for external calls and capture action items.
• Draft emails, messages, and short docs in the founder's voice.
• Support onboarding, recruitment coordination, and events.
• Maintain a single source of truth for ongoing projects.

Skills

EA experience

English fluency

Proactive mindset

Discretion

Job description

Adcubator is seeking a senior executive assistant to the founder to manage calendars, travel, and communications across Dubai, European, and US time zones. This role is fully remote with occasional travel and a focus on keeping the founder sharp and uninterrupted.

You will own the operational right hand to the founder, coordinating with the integrator and senior team, drafting communications, and driving follow-ups to ensure nothing slips in busy weeks.