Founder Associate

Zohorecruit; Polska; Hybrid; PLN 352,000 - 509,000; Full time

Job summary

Rayda seeks an experienced Executive Operations professional to support the Founder & CEO. You will translate priorities into executable plans, coordinate across departments and maintain a company-wide commitments tracker.

You will participate in leadership discussions, surface risks, and ensure timely follow-through. This remote role offers exposure to global strategy, cross-functional initiatives and learning opportunities while safeguarding the CEO's focus and ensuring critical information

Qualifications

• Strong ownership mindset with initiative and follow-through.
• Excellent organisational and prioritisation skills across multiple deadlines.
• Good judgment to determine what requires CEO attention and what should be escalated.
• Excellent written and verbal communication with employees, department heads, senior leadership and external stakeholders.
• Ability to operate effectively in fast-paced, high-responsibility and ambiguous environments.
• Strong execution and coordination across multiple teams and stakeholders.
• Proactive in tracking commitments and ensuring agreed actions translate into outcomes.
• High level of discretion handling confidential or sensitive information.
• Confidence to challenge senior stakeholders constructively.
• Willingness to develop a broad understanding of Product, Sales, Marketing, Engineering, Finance, Operations and People.

Responsibilities

• Develop a strong understanding of priorities, progress, blockers, risks and upcoming decisions across Rayda.
• Attend leadership and company-wide meetings and build relationships with department heads.
• Identify issues or gaps that may require CEO attention and prepare concise Founder Briefs.
• Own and maintain the company-wide commitments tracker and follow up on overdue items.
• Translate CEO priorities into clear, executable plans with defined ownership and milestones.
• Coordinate with relevant departments and teams to surface blockers and ensure follow-through.
• Provide executive support by preparing internal updates, presentations and briefing materials.
• Coordinate company events, offsites and travel logistics as needed.
• Protect the CEO from unnecessary operational noise while maintaining strategic focus.

Skills

Ownership mindset

Organisational skills

Judgment

Communication

Ambiguity handling

Execution coordination

Deadline tracking

Discretion

Stakeholder management

Cross-functional curiosity

Job description

Rayda is an asset lifecycle management company, enabling businesses to acquire, manage, track and dispose of their fixed assets globally.

Job Description

This is a remote position.

Company-wide visibility and execution

• Develop a strong understanding of priorities, progress, blockers, risks and upcoming decisions across Rayda.
  
• Attend leadership and company-wide meetings.
  
• Build strong working relationships with department heads.
  
• Identify issues or gaps that may require CEO attention.
  
• Prepare concise Founder Briefs covering key developments, risks, decisions and follow-ups.
  
• Maintain visibility across Rayda’s globally distributed team.
  

Commitment tracking and follow-through

• Own and maintain the company-wide commitments tracker.
  
• Track key commitments, owners, deadlines, dependencies, blockers and status.
  
• Proactively follow up with owners before commitments become overdue.
  
• Identify stalled or slipping commitments and understand the reasons.
  
• Escalate material issues where appropriate.
  
• Ensure commitments made by the CEO or during leadership discussions have clear ownership and follow-through.
  
• Translate CEO priorities and ideas into clear, executable plans.
  
• Clarify desired outcomes and identify appropriate owners and stakeholders.
  
• Define key actions, milestones, dependencies and timelines.
  
• Coordinate with relevant departments and teams.
  
• Track progress and surface blockers.
  
• Keep the CEO informed without requiring the CEO to directly manage each initiative.
  
• Help department heads improve clarity, accountability, coordination and follow-through without becoming their manager.
  
• Follow up on agreed actions and deadlines.
  
• Help unblock cross-functional work.
  
• Coordinate activities involving multiple departments.
  
• Surface emerging operational issues and elevate persistent or material issues appropriately.
  

Creating leverage for the CEO

• Distinguish between matters requiring CEO attention and those that can be resolved elsewhere.
  
• Ensure the CEO is prepared for important meetings and decisions.
  
• Track important CEO commitments, decisions and follow-ups.
  
• Identify when important priorities have stalled or lost momentum.
  
• Protect the CEO from unnecessary operational noise while ensuring critical information reaches him.
  
• Respectfully challenge the CEO where priorities or allocation of attention appear inconsistent.
  

Internal communications and coordination

• Prepare internal updates, presentations, documents and briefing materials.
  
• Coordinate company-wide communications and follow-ups.
  
• Translate leadership decisions into clear actions and ownership.
  
• Ensure important information reaches the appropriate people.
  

Company events and initiatives

• Coordinate internal offsites, leadership sessions, hackathons, team gatherings and other company initiatives.
  
• Manage logistics, stakeholders, timelines and follow-through.
  
• Work with internal teams and external providers as required.
  
• Provide operational support for external events where required.
  

Executive and travel support

• Coordinate flights, accommodation, transportation and travel itineraries.
  
• Ensure travel plans and logistics are communicated well ahead of time.
  
• Coordinate important appointments where required.
  
• Anticipate logistical requirements around travel and major commitments.
  

Requirements

• Strong ownership mindset with the ability to identify issues, take initiative and drive follow-through without constant supervision.
  
• Excellent organisational and prioritisation skills, with the ability to manage multiple priorities, commitments and deadlines simultaneously.
  
• Strong judgment and ability to determine what requires CEO attention, what should be escalated and what can be resolved independently.
  
• Excellent written and verbal communication skills, with confidence engaging employees, department heads, senior leadership and external stakeholders.
  
• Demonstrated ability to operate effectively in fast-paced, high-responsibility and ambiguous environments.
  
• Strong execution and coordination skills, particularly across multiple teams and stakeholders.
  
• Ability to proactively track commitments and ensure agreed actions translate into outcomes.
  
• High level of discretion and maturity when handling confidential or sensitive information.
  
• Confidence to respectfully challenge senior stakeholders and ask direct, constructive questions when necessary.
  
• Strong curiosity and willingness to develop a broad understanding of different business functions, including Product, Sales, Marketing, Engineering, Finance, Operations and People.
  
• High adaptability and ability to respond effectively as priorities change.
  
• Experience in startup operations, business operations, Founder’s Office, executive operations, strategy, consulting, project/programme management, investment banking or another demanding environment is advantageous but not mandatory .
  
• Prior Executive Assistant experience is not required ; exceptional early-career candidates with strong judgment, ownership and operating ability are welcome to apply.
  
• Opportunity to work directly with Rayda’s Founder & CEO.
  
• Broad exposure across Strategy, Operations, Product, Sales, Marketing, Finance, People and company-wide execution.
  
• Opportunity to work in a growing, globally distributed technology company.
  
• Significant learning and professional development through exposure to company-wide priorities and leadership decision-making.
  
• Potential to grow into broader Founder’s Office, Executive Operations or Chief of Staff responsibilities as Rayda and the individual develop.