Senior Exec & Personal Assistant to Tech Leader Remote

UltaHost; Kraków; Remote; PLN 120,000 - 180,000; Full time

Job summary

UltaHost is seeking an Executive & Personal Assistant to manage professional and personal affairs in a hybrid setup. The role requires near-native English, exceptional organization, and the ability to operate across multiple time zones while representing the principal with professionalism.

Reports to the Principal directly. Location is Remote (UAE/MENA timezone preferred). NDA at offer stage; long-term, full-time engagement with international teams and growth opportunities.

Qualifications

• Perfect written and spoken English (near-native fluency).
• 3+ years as EA/PA/Chief of Staff to a senior executive or founder.
• Highly proactive with strong problem-prevention skills.
• Discretion and NDA readiness, with reliable, confidential handling of information.

Responsibilities

• Manage principal's calendar, meetings, and reminders across time zones.
• Draft, edit, and respond to professional English correspondence for the principal.
• Coordinate internal and external meetings, agendas, and follow-ups.
• Liaise with team members, partners, vendors, and clients on the principal's behalf.
• Screen communications and prioritize messages for the principal.
• Maintain confidential documents, contracts, and business records.
• Manage personal calendar, appointments, and lifestyle commitments.
• Coordinate international travel: flights, hotels, transfers, visas, itineraries.
• Handle personal errands, bookings, deliveries, and reservations.
• Coordinate restaurant reservations, events, and social commitments.
• Manage personal expenses, receipts, and reimbursements.
• Oversee personal shopping, gifts, and special occasion planning.
• Liaise with household staff and service providers.
• Operate with discretion on confidential matters.
• Be available for ad-hoc requests outside standard hours when required.
• Anticipate needs and resolve problems before escalation.
• Take on tasks beyond typical EA scope when needed.

Skills

Executive support

Personal assistant

Calendar management

Discretion

Problem solving

Communication

Time zone coordination

NDA readiness

Remote work

Proactive

Tools

Notion

Telegram

Slack

Gmail/Outlook

Travel platforms

Expense platforms

Job description

UltaHost is seeking an Executive & Personal Assistant to manage professional and personal affairs in a hybrid setup. The role requires near-native English, exceptional organization, and the ability to operate across multiple time zones while representing the principal with professionalism.

Reports to the Principal directly. Location is Remote (UAE/MENA timezone preferred). NDA at offer stage; long-term, full-time engagement with international teams and growth opportunities.