Executive Assistant

Allegro; Województwo wielkopolskie; Hybrid; PLN 120,000 - 180,000; Full time

Benefits offered by this job

Discretionary RSU incentive plan

Annual performance bonus

Hybrid work model

Well-located offices with modern tools

Flexible work hours (4/1)

Job summary

Allegro is seeking an experienced Executive Assistant to join our Executive Office team in Poland. You will provide comprehensive administrative support to the Executive Team, enabling leaders to focus on strategic priorities while handling complex calendars, communications, and high-priority projects.

You will liaise with internal and external stakeholders, prepare meeting materials, and help coordinate company-wide initiatives in a hybrid work environment.

Qualifications

• Minimum 3 years of experience supporting executive teams or C-level managers.
• Excellent interpersonal and cross-cultural communication skills.
• Strong calendar management and scheduling abilities; capacity to manage multiple priorities.

Responsibilities

• Serve as primary point of contact between executives and stakeholders.
• Manage executive calendars, prioritize meetings, and resolve scheduling conflicts.
• Prepare executives for meetings with agendas, briefs, and summaries.
• Draft and review executive communications, emails, reports, and presentations.
• Oversee high-priority projects and ensure deadlines are met.
• Collaborate with leadership on planning and communication of initiatives.

Skills

Executive support

Calendar management

Stakeholder management

Communication skills

Data analysis

Problem solving

Education

Bachelor's degree preferred

Tools

Google Workspace

MS Office

Slack

Job description

We are seeking a highly skilled Executive Assistant to join our Executive Office team. In this role, you will provide comprehensive administrative support to our Executive Team, playing a critical role in ensuring the smooth operation of daily tasks and enabling Executives to focus on strategic business initiatives.

Your main responsibilities:

• Serve as the primary point of contact between assigned Executives and internal/external stakeholders, managing communications and ensuring seamless coordination
• Manage complex Executive calendars, prioritize meetings, and handle scheduling conflicts with efficiency and diplomacy
• Prepare Executives for meetings by creating agendas, reviewing documents, and providing detailed briefings
• Collaborate with leadership to support the planning, execution, and communication of key organizational initiatives
• Draft, review, and manage executive-level communications such as emails, reports, and presentations
• Filter and prioritize incoming communications, involving executives only when necessary to ensure their time is focused on strategic decisions
• Oversee high-priority projects, tracking progress and ensuring objectives and deadlines are met
• Work closely with the Executive Office Manager and team to align on priorities and maintain an organized, efficient work agenda
• Provide administrative support for company-wide initiatives, events, and strategic planning
• Take ownership of special assignments or tasks delegated by executives, demonstrating initiative and accountability

This is the right job for you if:

• Minimum of 3 years of experience supporting Executive Members or C -Level managers, preferably in an international environment
• Exceptional interpersonal skills with the ability to build relationships, foster collaboration, and gain the respect of stakeholders and colleagues
• Ability to communicate effectively with diverse personalities and cultures
• High level analytical skills and experience with data collection and analysis
• A proactive, goal-driven, and business-oriented mindset
• Ability to respond to pressure, deal with adversity, and overcome challenges
• Category B driving licence is a plus

What we offer:

• Flexible working hours in a hybrid model (4/1) - our hours can start between 7:00 a.m. and 10:00 a.m. We also have 30 days of occasional remote work.
• Long term discretionary incentive plan based on Allegro.eu shares (restricted stock units).
• Annual bonus based on your annual performance and company results.
• Well-located offices (with e.g. fully equipped kitchens, bicycle parking, terraces full of greenery) and excellent work tools (e.g., raised desks, ergonomic chairs, interactive conference rooms).
• A wide selection of fringe benefits in a cafeteria plan - you choose what you like (e.g. medical, sports or lunch packages, insurance, purchase vouchers).
• English classes that we pay for related to the specific nature of your job.
• A training budget, inter-team tourism and an internal learning platform where you will find multiple trainings.
• An additional day off for volunteering, which you can use alone, with a team, or with a larger group of people connected by a common goal.
• Social events for Allegro people - Spin Kilometers, Family Day, Fat Thursday, and many other occasions we enjoy.

And that's just the beginning! You can read more about the benefits here.

#goodtobehere means that:

• You will shape the future of e-commerce - creating innovative, pioneering solutions that set new market standards. We have over 21 million active buyers across 6 countries and collaborate with more than 164k Partners.
• You will join a team you can always count on - we have on board top-class specialists who have sharing knowledge, experience, and best practices in their DNA. Want to get to know them better? Listen to the Allegro Podcast.
• You will be part of a team that always aims to stay one step ahead of the market - we act quickly, dynamically, and at the highest level, because only then we can genuinely shape the future of e-commerce.
• You will build your own development path - with access to diverse business areas, large-scale international projects, internal mobility, inter-team tourism, and regular feedback from your manager, you will drive your growth.
• You will see that mistakes are opportunities to learn - we believe that no matter how well we execute, we can always get better.