Senior Office & Administration Experience Specialist (Hybrid)

UPM - The Biofore Company; Wrocław; Hybrid; PLN 90,000 - 120,000; Full time

Benefits offered by this job

Meaningful job

Caring community

Development opportunities

Responsible employer

Job summary

UPM invites you to join its global team in Wroclaw as Senior Administration Specialist, delivering office services and workplace excellence within a hybrid work model. You will partner with local management to maintain communications, coordinate facilities, and support onboarding for new colleagues.

We seek a proactive, English- and Polish-speaking professional with at least 3 years in administration, strong Excel skills, and the ability to build relationships across stakeholders.

Qualifications

• Minimum 3 years' experience in administration, office management, or workplace services.
• Fluent in English and Polish.
• Very well organized.
• Good knowledge of Microsoft Excel; familiarity with SAP is considered a plus.
• Open and willing to interact with people daily.
• Creative, patient and energetic.

Responsibilities

• Own and maintain internal communication channels, including SharePoint content management and updates.
• Coordinate with the building management team, landlord, service technicians, and vendors to ensure efficient maintenance, operation, and delivery of office-related services.
• Manage desk and parking booking systems, prepare occupancy and workspace utilization reports, and manage employee access cards.
• Manage purchasing and invoice processing in accordance with company procedures.
• Ensure the smooth and efficient operation of reception services and maintain a high standard of workplace experience.
• Coordinate and manage the onboarding process for new employees, ensuring a smooth and positive employee experience.
• Plan, organize, and coordinate internal and external events, meetings, and business visits.
• Manage administrative processes, including distribution lists, organizational chart updates, incoming and outgoing mail, parcels, documentation, and office supplies.
• Provide administrative support to local management and contribute to continuous improvement of office processes and employee services, including conducting office tours and supporting day-to-day office management activities.

Skills

Fluent English

Fluent Polish

Very well organized

Microsoft Excel

SAP

Tools

Microsoft Excel

SAP

Job description

UPM invites you to join its global team in Wroclaw as Senior Administration Specialist, delivering office services and workplace excellence within a hybrid work model. You will partner with local management to maintain communications, coordinate facilities, and support onboarding for new colleagues.

We seek a proactive, English- and Polish-speaking professional with at least 3 years in administration, strong Excel skills, and the ability to build relationships across stakeholders.