Exec Admin

Westinghouse Electric Company; Kraków; Hybrid; PLN 81,836 - 101,924; Full time

Benefits offered by this job

Hybrid work model

Bonus eligibility

Life insurance

Private medical care

Employee referral program

Job summary

Westinghouse Electric Company in Krakow, Poland is seeking an experienced Executive Admin to join our Global Admin team on a hybrid schedule. The position is an initial fixed-term contract with the possibility of extension, subject to business needs and performance.

You will be the first point of contact for executives, handling calendar management, travel arrangements, expense reports and PowerPoint presentations while ensuring confidentiality and high-quality service across the organization.

Qualifications

• 2+ years of experience in an executive assistant/admin role.
• Excellent communication and presentation skills in an international business environment.
• Strong time-management and multi-tasking abilities.
• Proven ability to handle confidential information with discretion.
• Willingness to work 2nd shift (14:00-22:00 CET).

Responsibilities

• Provide administrative support for executive leadership (VP & above).
• Schedule complex meetings and manage Outlook calendars.
• Coordinate travel, prepare expense reports and presentations.
• Draft correspondence and maintain records.
• Ensure data security and compliance with company policies.
• Prepare reports or summaries on executives' requests.

Skills

Executive communication

Calendar management

Time management

Adaptability

Interpersonal skills

Education

Associate's or Bachelor's degree

Tools

Outlook

PowerPoint

Job description

Are you interested in being part of an innovative team that supports Westinghouse's mission to provide clean energy solutions? At Westinghouse, we recognize that our employees are our most valuable asset and we seek to identify, attract and recruit the most qualified talent while encouraging diversity in the global workplace.

We are looking for an experienced Executive Admin to join our Global Admin team in Krakow, Poland. You will work a hybrid schedule and will be offered an initial fixed‑term employment contract with the possibility of extension, subject to business needs and successful performance.

You will be the first point of contact for executives, providing a professional and efficient service to meet their ongoing needs. This service includes scheduling complex meetings, managing Outlook calendars, booking complex travel, producing and submitting expense reports, preparing PowerPoint presentations, drafting correspondence, maintaining records, taking meeting minutes when required, preparing relevant reports or summaries upon executives' requests, and ensuring an accurate information workflow.

Responsibilities

• Provide administrative support for executive leadership (VP & above)
• Communicate effectively to relevant personnel via oral, written, and visual media using the most effective and applicable equipment, software, and/or systems as required
• Research and summarize information with supporting data in preparation for meetings, work projects, and reports
• Ensure security, integrity, and confidentiality of data
• Ensure processes are performed according to Westinghouse policies and standards
• Focus on details
• Proactively resolve queries in cooperation with other departments

Qualifications

• Associate's degree (or equivalent with years of experience) or bachelor's degree
• 2+ years of experience in a similar role
• Commitment to excellence and result orientation
• Excellent communication and presentation skills in an international business environment at all hierarchy levels of the organization
• Embrace and actively manage change
• Balance multiple priorities through strong time‑management skills, applying attention to detail and analytical problem‑solving
• Demonstrated proficiency in internet navigation for information and data gathering. High‑level interpersonal skills, poise, tact, and diplomacy required to handle sensitive and stressful situations
• Apply proficient knowledge of policies and procedures of assigned department(s) and Westinghouse
• Availability to work on 2nd shift (14:00-22:00 CET)

We are committed to transparency and equity in all our people practices. The base salary range for this position, which is dependent upon experience, qualifications and skills, is estimated to be 7,333 to 9,133 PLN gross per month.

In addition to the base pay, this role may be eligible for incentive pay based on company and individual performance.

Why Westinghouse?

Westinghouse Electric Company Is The Global Nuclear Energy Industry's First Choice For Safe, Clean, And Efficient Energy Solutions. We Enable Our Delivery Of This Vision By Living Our Value System:

• Safety and Quality
• Integrity and Trust
• Customer Focus and Innovation
• Speed and Passion to Win
• Teamwork and Accountability

Benefits Offered In Poland

• Stable employment
• Outstanding and supportive atmosphere of collaboration in the team and in Westinghouse group
• Attractive remuneration with bonuses
• Hybrid model of work, flexible working time
• MyBenefit Cafeteria
• Life insurance
• Private Medical Care
• Private Group Insurance
• Employee Assistance Program: confidential counseling and resources for employees, eligible dependents, and household members
• Charity initiatives
• Parking space for employees
• Employee referral program

You can learn more about Westinghouse by visiting http://www.westinghousenuclear.com.

Westinghouse is an Equal Opportunity Employer including Veterans and Individuals with Disabilities.