Executive Admin & Office Operations Coordinator

Oates Energy; Poland; Remote; PLN 60,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid time off

Professional development opportunities

401(k) retirement plan with company-m也

Job summary

Oates Energy, Inc. is seeking an Office Coordinator to act as the central hub for our administrative operations. You will manage executive calendars, coordinate travel, and oversee office procurement while maintaining professional interactions with clients and partners.

The role requires 1-3 years of administrative experience, strong MS Office skills, and a keen eye for detail in a fast-paced consulting environment.

Qualifications

• 1 to 3 years of hands-on administrative support or office coordination experience.
• Strong written and verbal communication, with professional interaction across stakeholders.
• Highly organized, able to manage multiple priorities and deadlines in a fast-paced setting.
• High school diploma or equivalent; business administration credentials are a plus.

Responsibilities

• Serve as the primary face of the office, greeting visitors and handling inquiries from clients and vendors.
• Coordinate executive calendars, meetings, and travel logistics.
• Monitor inventory, manage procurement, and liaise with vendors for cost-efficiency.
• Manage internal and external correspondence, phone calls and emails with professionalism.
• Draft and refine reports, presentations, and documents with accuracy and formatting standards.
• Organize digital and physical records for quick access to business documentation.
• Assist in rolling out office protocols to maintain compliance and efficiency.

Skills

Organizational skills

Verbal and written communication

Time management

Attention to detail

Problem solving

Education

High school diploma

Business administration credentials

Tools

MS Office Suite

Calendar management software

Job description

Oates Energy, Inc. is seeking an Office Coordinator to act as the central hub for our administrative operations. You will manage executive calendars, coordinate travel, and oversee office procurement while maintaining professional interactions with clients and partners.

The role requires 1-3 years of administrative experience, strong MS Office skills, and a keen eye for detail in a fast-paced consulting environment.