Office Coordinator (Part-time)

Goelett; Warszawa; Hybrid; PLN 66,960 - 89,280; Full time

Benefits offered by this job

Birthday holiday

Volunteering day off

Job summary

Goelett is seeking an Office Coordinator to support daily office operations in a hybrid setup. The role is ideal for early-career professionals who enjoy administrative work, coordinating activities, and creating a welcoming workplace environment.

You will manage documents, invoices, and vendor coordination, while contributing to events and office activities. This position offers opportunities for growth and a supportive manager. Hybrid model: 4 days in office, 1 remote day (Friday).

Qualifications

• 1–2 years of administrative/office support experience.
• Strong organizational and multitasking skills.
• Good attention to detail and follow-through.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Positive, proactive, service-oriented attitude.
• Strong communication and ability to work with different teams.

Responsibilities

• Support the smooth daily operation of the office.
• Maintain and organize company documents and contracts.
• Process and track purchase invoices.
• Monitor office supplies and coordinate orders when needed.
• Assist with organizing team events, meetings, and office activities.
• Coordinate with vendors and service providers, including maintenance, deliveries, catering, and office supplies.
• Manage meeting room bookings and ensure meeting spaces are well prepared.
• Help maintain a clean, organized, and welcoming office environment.

Skills

Organizational skills

Multitasking

Attention to detail

MS Office

Communication

Team collaboration

Proactive attitude

Reliability

Job description

We are looking for a proactive and organized Office Coordinator to support the day-to-day operations of our office. This role is ideal for someone early in their career who enjoys administrative work, coordinating activities, and creating a welcoming workplace environment.

Work Model

Hybrid 4 days in the office and 1 remote working day (Friday)

As an Office Coordinator you will focus on:

• Support the smooth daily operation of the office
• Maintain and organize company documents and contracts
• Process and track purchase invoices
• Monitor office supplies and coordinate orders when needed
• Assist with organizing team events, meetings, and office activities
• Coordinate with vendors and service providers, including maintenance, deliveries, catering, and office supplies
• Manage meeting room bookings and ensure meeting spaces are well prepared
• Help maintain a clean, organized, and welcoming office environment

Knowledge and skills:

• 1-2 years of experience in an administrative, office support, receptionist, or coordinator role
• Strong organizational and multitasking skills
• Good attention to detail and follow-through
• Comfortable using Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Positive, proactive, and service-oriented attitude
• Strong communication skills and ability to work with different teams
• Reliable, professional, and eager to learn

What you will have:

• Opportunity to make an impact working for the top user-centric company in the travel business
• The manager who will take care of your development and support you through the way
• Birthday holiday (extra day off to celebrate with family and friends)
• Volunteering day off - you will be able to make a mark and join our initiatives to support local communities, animals and planet