Assistant Project Manager

Oates Energy; Poland; Hybrid; PLN 90,000 - 130,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Paid time off

Tuition reimbursement

Flexible work options

Wellness programs

Employee discounts

Job summary

Oates Energy is seeking an Assistant Project Manager to support the Energy and Utilities division. You will partner with senior leadership to drive delivery of infrastructure and operational programs, ensuring on-time completion within budget and strict safety standards.

You will coordinate across teams and vendors, manage documentation, and track performance metrics to keep projects on track while maintaining regulatory compliance and safety best practices.

Qualifications

• Bachelor's degree or equivalent practical experience in Engineering, Business Administration, or related field.
• 1–3 years of direct project coordination/management experience in energy/utilities.
• Strong command of schedule development, budgeting and resource distribution.
• Excellent organizational skills with ability to manage competing priorities.
• Outstanding verbal and written communication to diverse audiences.
• Proficiency with project management software and standard office tools.
• Competitive salary package with performance-based incentives.

Responsibilities

• Guide energy sector projects through all lifecycle phases from concept to closure.
• Coordinate daily operations across cross-functional teams, vendors and contractors to meet schedules.
• Track progress, analyze metrics and provide status updates to stakeholders.
• Liaise between internal departments and external partners to address challenges and mitigate risks.
• Contribute to scope, risk registers and change control logs with project documentation.
• Ensure compliance with safety, regulatory, and environmental requirements.

Skills

Schedule management

Budgeting

Resource allocation

Stakeholder communication

Risk management

Education

Bachelor's degree in Engineering, Business Administration, or related discipline

Tools

Microsoft Project

Microsoft Excel

Job description

For over two decades, Oates Energy, Inc. has built a trusted reputation for delivering truly customized utility billing and submetering. Our track record of excellence includes long-standing partnerships with property owners and managers of multifamily communities and commercial properties nationwide. With a focus on collaboration, reliability, and flexibility, we’ve consistently achieved high customer satisfaction by providing customized utility billing and submetering services tailored to the unique needs of each client.

We are looking for a proactive Assistant Project Manager to become a key member of our Energy and Utilities division. In this vital role, you will partner with executive leadership to drive the successful delivery of intricate infrastructure and operational programs. Your primary focus will be ensuring that all initiatives are completed on time, within financial constraints, and while strictly upholding safety and regulatory compliance. This position is crucial for sustaining operational stability and enhancing efficiency throughout our utility networks, demanding a candidate who can effectively merge technical supervision with forward-thinking strategy in a dynamic environment.

Responsibilities

• Partner with senior leaders to guide energy sector projects through all lifecycle phases, from initial concept to final closure.
  
• Orchestrate daily operations across cross-functional teams, external vendors, and contractors to guarantee alignment with established schedules and deliverables.
  
• Track project advancement, analyze performance metrics, and generate comprehensive status updates for key stakeholders.
  
• Act as a liaison between internal departments and external partners to address challenges and minimize potential risks.
  
• Contribute to the creation of essential project documentation, such as scope definitions, risk registers, and change control logs.
  
• Verify that all project execution adheres to applicable industry regulations, safety protocols, and environmental mandates.
  

Requirements

• Possess a Bachelor's degree in Engineering, Business Administration, or a related discipline, or demonstrate equivalent practical experience.
  
• Bring 1-3 years of direct experience in project coordination or management, ideally within the Energy and Utilities industry.
  
• Exhibit strong command of fundamental project management methodologies, including schedule development, budgeting, and resource distribution.
  
• Display exceptional organizational skills capable of handling competing priorities in high-stress situations.
  
• Possess superior communication abilities, both verbal and written, with the talent to convey complex technical details to varied audiences.
  
• Demonstrate proficiency in utilizing project management software suites and standard office productivity applications.
  
• Competitive salary package with performance-based incentives.
  
• Comprehensive health, dental, and vision insurance coverage.
  
• Robust 401(k) retirement plan with company matching contributions.
  
• Generous paid time off, including vacation, sick leave, and holidays.
  
• Professional development opportunities and tuition reimbursement programs.
  
• Flexible work arrangements and remote work options where applicable.
  
• Wellness programs, gym memberships, and employee assistance resources.
  
• Life and disability insurance coverage.
  
• Employee discounts on company products and services.
  

Equal Employment Opportunity Statement

Our organization is an equal opportunity employer and is committed to creating a diverse and inclusive workplace. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected characteristic. We encourage candidates from all backgrounds to apply and believe that diversity strengthens our team and our ability to serve our community effectively.