Executive Admin Assistant

24x7 Direct; Poland; On-site; PLN 22,000 - 26,000; Full time

Benefits offered by this job

HMO after probation

Laptop provided after 30 days

13th Month Pay

Annual Salary Review

Annual leave: 10 days

Sick leave: 5 days

Permanent work-from-home

Job summary

24x7 Direct is seeking an Executive Assistant/Virtual Assistant to provide comprehensive admin support to the Managing Director from a home-based setup. You will manage inboxes, calendars, prepare reports, and draft communications while upholding confidentiality and professionalism.

Key tasks include coordinating newsletters, social media content, CRM updates, and event preparation. The role requires strong communication, excellent organization, and the ability to meet tight deadlines.

Qualifications

• Proven experience as an Executive Assistant, Virtual Assistant, or in a similar administrative role.
• Excellent written and verbal communication skills with strong attention to detail.
• Proficient in Google Workspace administration (Google Drive, Moodle or any LMS), Canva, and social media management.
• Experience in doing inbound/outbound calls
• Highly organised with the ability to prioritise tasks and manage competing deadlines.

Responsibilities

• Provide high-level executive and administrative support to the Managing Director, including inbox and calendar management, meeting coordination, and document preparation.
• Draft, proofread, and format correspondence, reports, and presentations while maintaining confidentiality and professionalism.
• Support communication efforts by preparing newsletters, social media content, and organisational updates aligned with brand tone and values.
• Coordinate lead follow-ups, client communication, and CRM updates.
• Assist with event coordination, reporting, and preparation of business or grant documents.

Skills

Executive assistant experience

Communication skills

Google Workspace & Canva

Inbound/outbound calls

Time management

Tools

Google Drive

Moodle / LMS

Canva

Social media management

Job description

• Provide high-level executive and administrative support to the Managing Director, including inbox and calendar management, meeting coordination, and document preparation.
• Draft, proofread, and format correspondence, reports, and presentations while maintaining confidentiality and professionalism.
• Support communication efforts by preparing newsletters, social media content, and organisational updates aligned with brand tone and values.
• Coordinate lead follow-ups, client communication, and CRM updates.
• Assist with event coordination, reporting, and preparation of business or grant documents.

Requirements

• Proven experience as an Executive Assistant, Virtual Assistant, or in a similar administrative role.
• Excellent written and verbal communication skills with strong attention to detail.
• Proficient in Google Workspace administration (Google Drive, Moodle or any LMS), Canva, and social media management.
• Experience in doing inbound/outbound calls
• Highly organised with the ability to prioritise tasks and manage competing deadlines.

Work Environment & Expectations

While this is awork-from-homeposition, it is important to note that this is afull-time role -not a freelance or flexible-hour arrangement. You will be expected to work afixed shiftand maintain a high level of professionalism and accountability, just as you would in an office environment.

This role requires:

• Discipline and commitment to set working hours (strict shift times, not flexible).
• Use of time tracking software during work hours.
• Active participation in team and client calls with your camera ON.
• Consistent availability and responsiveness throughout your shift.
• Treating this as a long-term, full-time job - not a side gig or freelance task.

Payroll is processed bi-monthly.

We’re looking for someone who values structure, is dependable, and thrives in a role that provides consistency and clarity. If you’re seeking stability and a team that appreciates reliability, we’d love to hear from you.

1. Monthly Salary: Php 35,000

2. Salary will be paid on a bi-monthly basis on the 15th and 30th or 31st of each month

3. You will be paid extra for overtime and Philippine public holidays

4. Probation: 6 months and after Probation

• 10 days annual leave credits
• 5 days of sick leave

5. HMO offered after 6-month probation

6. Eligible for 13th Month Pay after 30 days

7. Annual Salary Review

8. Laptop provided after 30 days

9. Permanent work-from-home role. You will have to use your own internet.

10. SHIFT TIMES: 6 AM to 3 PM Philippine time, Monday to Friday