Virtual Executive Assistant

WorkBetterNow; Poland; On-site; PLN 47,472 - 63,296; Full time

Benefits offered by this job

Wellness bonus

Paid maternity/paternity leave

100% remote work

Job summary

A leading remote work provider is urgently seeking a Virtual Executive Assistant to support US-based businesses. This role demands a highly organized individual with over 2 years of experience as an executive assistant. As part of the team, you'll be tasked with managing calendars, handling communications, and coordinating travel logistics. This position offers a competitive monthly salary starting at $1,200, with annual raises and bonuses for wellness and performance. Enjoy the benefits of a fully remote work environment while contributing to a people-first culture.

Qualifications

• At least 2 years of experience as an executive assistant for CEOs or high-profile managers.
• Expertise with Microsoft Office suite.
• Advanced written and spoken English skills (C1 & C2).

Responsibilities

• Manage the executive’s calendar and coordinate meetings.
• Screen and respond to emails for the executive team.
• Coordinate travel logistics and prepare reports.

Skills

Proficiency in English

Detail-oriented

Excellent relationship skills

Good time management

Self-motivated

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Gmail

Job description

Virtual Executive Assistant [Urgent] – Accelerated Hiring

WorkBetterNow(www.workbetternow.com )providesfull-timepositionsforprofessionalsinLATAMlookingtoworkwithUnitedStates-basedcompanies.Ourremoteprofessionalscomefirstandarethemostimportantpartofourteam.Ifyouwanttobepartofacompanythatvalueswork-lifebalanceandsupportsyourprofessionaldevelopment,you’reintherightplace.

WearelookingforProfessionalslivinginLATAMandtheCaribbean,proficientinEnglish,whoalignwithourcompany'scorevalues.Theidealcandidateissomeoneseekingremotework,valuingwork-lifebalance,anddemonstratingstability,commitment,andeagernessforcareerdevelopment.

Our Core Values

• Put our Talent first
  
• Pursuit of excellence/continuous learning
  
• Integrity and transparency
  
• Ownership mentality
  
• Pursuit of growth
  
• Excellent attitude
  

Job Description:

WBN Certified Professionals™ work full-time (40 hours/week) as self-employed from their homes, helping businesses in the US with their administrative needs. WBN CPs work Monday through Friday during US business hours. We are searching for ambitious, top-talented, self-employed who are driven to succeed by providing long-term virtual assistant skills to the companies they serve.

As a WBN CP, you will have the privilege of assisting with a variety of common processes and tasks necessary to keep your client’s business running smoothly. While your duties will depend on the specific needs of your client, they will include but not be limited to:

• Manage the executive’s calendar across time zones, coordinating meetings, events, and reminders.
  
• Screen, draft, and respond to emails on behalf of the CEO or executive team, ensuring timely communication.
  
• Coordinate domestic and international travel logistics, including itineraries, bookings, and expense reports.
  
• Conduct business research and prepare concise summaries to support decision-making and client outreach.
  
• Maintain and update contact databases and CRM systems with precision and discretion.
  
• Answer and route calls professionally, acting as the first point of contact for internal and external stakeholders.
  
• Assist with the preparation of reports, meeting agendas, and follow-up tasks.
  
• Provide support on special projects and executive-level personal tasks, as needed.
  

Requirements

At least 2 years of experience working as an executive assistant for CEOs or high-profile managers.

Expertise with Microsoft Word, Excel, PowerPoint, Outlook/Gmail

Advancedwritten and spoken English skills (including top grammar skills) - Scores C1&C2

Detail-oriented

Appropriate work-from-home environment

• FT availability (40 hours a week)
  
• Excellent relationship skills
  
• Although not required, we also prefer candidates who have:
  
• Experience working with CRM systems
  
• Experience working from home
  
• Good time management
  
• Experience working with US-based companies
  
• Problem-solving and ability to work under pressure
  
• Self-motivated
  

Technical Requirements

• Processor: Intel 11th Gen (or equivalent AMD Ryzen 5000 series) for Windows users and M2 for Macs
  
• RAM: 16 GB minimum
  
• 25 - 50 Mbps Internet Speed (Min)
  
• USB headset with noise-canceling (ideally)
  

Compensation&Growth

At WorkBetterNow, we believe in rewarding commitment and supporting long-term success. Our pay structure ensures your compensation evolves with your experience and tenure.

• 0-3months:$1,200USD/month
  
• After3months:You’llreceivea$50monthlyWellnessBonustosupportahealthyandbalancedworklife(total:$1,250/month).
  
• After1year:Salaryincreasesto$1,340USD/month
  
• After2years:Salaryincreasesto$1,480USD/month
  
• After3years:Salaryincreasesto$1,540USD/month
  
• After4years:Salaryincreasesto$1,600USD/month
  
• AnnualAdjustments:You’llalsoreceivearaiseeachyearand company-wide compensation adjustments as we continue to grow together.
  

Work-Life Balance

• 100% remote work — enjoy the comfort and flexibility of working from home
  
• Paid maternity/paternity leave (up to 2 months with 50% salary coverage after 1 year)
  
• A dedicated Talent Coordinator who serves as your guide and liaison between you, WorkBetterNow, and your assigned company—helping you navigate your role and continue growing professionally.
  
• A supportive, people-first environment where your voice matters.