Detail-Oriented Virtual Assistant & Xero Bookkeeper

Scale-X Solutions; Poland; Remote; PLN 78,000 - 100,000; Full time

Job summary

Scale-X Solutions seeks a detail-oriented Administrative Assistant / Personal Assistant to support our team in Poland. This role blends administrative duties with light bookkeeping tasks, including familiarity with Xero, and requires proactive communication and strong organizational skills.

You will manage calendars, draft documents, handle emails promptly, and assist with filing systems and reporting. The position offers autonomous work within a collaborative team and opportunities to

Qualifications

• Strong communication and interpersonal skills.
• Great attention to detail.
• Highly organized with good attention to detail.
• Experience in establishing and maintaining effective administrative systems and processes.
• Ability to work autonomously and as a team member.

Responsibilities

• Experienced in using Xero.
• Schedule appointments and maintain calendars.
• Schedule and coordinate staff and other meetings.
• Answers emails in a timely manner.
• Prepare communications, such as memos, emails, invoices, reports and other correspondence.
• Write and edit documents from letters to reports and instructional documents.
• Create and maintain filing systems.
• Respond to service enquiries and requests.

Skills

Communication

Attention to detail

Organization

Autonomous work

Administrative systems

Tools

Xero

Job description

Scale-X Solutions seeks a detail-oriented Administrative Assistant / Personal Assistant to support our team in Poland. This role blends administrative duties with light bookkeeping tasks, including familiarity with Xero, and requires proactive communication and strong organizational skills.

You will manage calendars, draft documents, handle emails promptly, and assist with filing systems and reporting. The position offers autonomous work within a collaborative team and opportunities to