Bilingual Operations & Travel Coordinator

Civitta; Warszawa; On-site; PLN 84,000 - 93,000; Full time

Benefits offered by this job

Gifts Programme

Culture & Connection

Professional Growth

Job summary

Civitta is seeking an Operations & Travel Management Specialist in Poland to support office operations, HR processes, travel arrangements, and events across the organization. You will be the go-to person for office management, vendor relations, onboarding, and coordinating corporate activities.

We welcome fresh graduates or final-year students who are highly organized and proactive, fluent in Polish and English, and able to handle multiple tasks under pressure.

Qualifications

• Bachelor's degree or college/university completed or near completion.
• Strong organizational and multitasking abilities.
• Proactive problem-solver with attention to detail.

Responsibilities

• Office Management: welcome staff, vendors, and clients; maintain space and stock.
• HR Support: assist with contracts, onboarding, accounts, and perks.
• Travel Management: book flights, hotels, and manage itineraries.
• Event Planning: organize local and international social activities and team-building events.
• Documentation & Admin: manage paperwork, signing of documents, info email, and invoices.
• Hardware Asset Coordination: track hardware inventory and ensure equipment readiness.

Skills

Polish language

English language

Organization

Prioritization

Communication

Education

Bachelor's degree / college or university

Job description

Civitta is seeking an Operations & Travel Management Specialist in Poland to support office operations, HR processes, travel arrangements, and events across the organization. You will be the go-to person for office management, vendor relations, onboarding, and coordinating corporate activities.

We welcome fresh graduates or final-year students who are highly organized and proactive, fluent in Polish and English, and able to handle multiple tasks under pressure.