Operations & Travel Management Specialist

Civitta Bulgaria Ltd.; Polska; Hybrid; PLN 84,000 - 93,000; Full time

Benefits offered by this job

Gifts Programme

Team bonding events

Job summary

Civitta Bulgaria Ltd. is seeking an Operations & Travel Management Specialist to support our Poland-based offices. The role covers office operations, travel bookings, event planning, HR support, and administrative duties to keep daily activities smooth and compliant.

You will collaborate with staff across functions, manage vendor relations, and help maintain a productive workplace culture with attention to detail and proactive problem-solving.

Qualifications

• Polish and English language skills required in speech and writing.
• Degree in a relevant field; fresh graduates welcome.
• Strong organizational and multitasking abilities under pressure.
• Proactive problem-solver with reliability and attention to detail.
• Excellent interpersonal skills to connect with people effectively.

Responsibilities

• Office management: greet visitors, maintain office organization and stock.
• Travel management: assist with bookings and itineraries.
• Event planning: coordinate local and international social activities and team-building.
• HR support: assist with onboarding, contracts, and employee perks.
• Documentation & admin: manage paperwork, signings, and invoices.
• Hardware asset coordination: track inventory and prepare equipment for use.

Skills

Polish language proficiency

English language proficiency

Organizational skills

Attention to detail

Communication skills

Problem solving

Proactive attitude

Education

College or University degree

Job description

Operations & Travel Management Specialist

Join Civitta – an international company with 750+ colleagues across 20+ countries. We are delivering consulting, digital, funding, and public sector transformation projects across Central and Eastern Europe, Central Asia, the Caucasus, and other global markets.

Our Headquarters team supports Civitta’s daily operations across countries within HR, recruitment, marketing, finance, administration, legal, and other internal functions. If you enjoy structure, solving problems, and if you challenge “it’s not possible” as a final answer, this could be a great fit.

Take the step towards your journey with us and join us as an Operations & Travel Management Specialist in Poland.

You will:

• Office Management: Act as the welcoming person of our office for staff, vendors, and clients. Maintain the organization, neatness, and stock (supplies, snacks, etc.) for our offices space.
• Travel Management: Assist on travels, including booking flights, hotels, and managing itineraries
• Event Planning: Help foster our company culture by organizing local and international social activities and team-building events.
• HR Support: Assist the HR team with practical daily matters, including drafting contracts, preparing onboarding work supplies, setting up accounts, and administering employee perks.
• Documentation & Admin: Manage general administrative paperwork, ensure the timely signing of documents, manage info email and operational invoices
• Hardware Asset Coordination: Help maintain our employee “computer park” by tracking hardware inventory and ensuring equipment is ready for use.

Requirements:

• Language Skills: High proficiency in both spoken and written Polish and English.
• Education: A College or University degree. We are happy to welcome fresh graduates or last-year students, provided you are available to work full-time.
• Work Style: Exceptional organizational and multi-tasking skills with a proven ability to prioritize your workload effectively under pressure.
• Mindset: A proactive problem-solver with a strong “can-do” attitude, high reliability, diligence, and sharp attention to detail.
• Communication: Excellent interpersonal skills with a natural ability to connect with people and build positive relationships.
• Professional Growth – We support your career development, offering performance and salary reviews once a year to ensure your progress is recognized and rewarded;
• Culture & Connection – From team bonding activities like Christmas parties and summer events to spontaneous celebrations, monthly breakfasts, or team lunches, we celebrate wins—big or small—together;
• Gifts Programme – Welcome boxes, birthday surprises, and holiday cheer ensure your special moments are always recognized.

The monthly salary for this position is between 7500 PLN gross/month and 8300 PLN gross/month, based on the recruitment process and your previous experience.