Office & Travel Operations Specialist

Civitta Bulgaria Ltd.; Polska; Hybrid; PLN 84,000 - 93,000; Full time

Benefits offered by this job

Gifts Programme

Team bonding events

Job summary

Civitta Bulgaria Ltd. is seeking an Operations & Travel Management Specialist to support our Poland-based offices. The role covers office operations, travel bookings, event planning, HR support, and administrative duties to keep daily activities smooth and compliant.

You will collaborate with staff across functions, manage vendor relations, and help maintain a productive workplace culture with attention to detail and proactive problem-solving.

Qualifications

• Polish and English language skills required in speech and writing.
• Degree in a relevant field; fresh graduates welcome.
• Strong organizational and multitasking abilities under pressure.
• Proactive problem-solver with reliability and attention to detail.
• Excellent interpersonal skills to connect with people effectively.

Responsibilities

• Office management: greet visitors, maintain office organization and stock.
• Travel management: assist with bookings and itineraries.
• Event planning: coordinate local and international social activities and team-building.
• HR support: assist with onboarding, contracts, and employee perks.
• Documentation & admin: manage paperwork, signings, and invoices.
• Hardware asset coordination: track inventory and prepare equipment for use.

Skills

Polish language proficiency

English language proficiency

Organizational skills

Attention to detail

Communication skills

Problem solving

Proactive attitude

Education

College or University degree

Job description

Civitta Bulgaria Ltd. is seeking an Operations & Travel Management Specialist to support our Poland-based offices. The role covers office operations, travel bookings, event planning, HR support, and administrative duties to keep daily activities smooth and compliant.

You will collaborate with staff across functions, manage vendor relations, and help maintain a productive workplace culture with attention to detail and proactive problem-solving.