HR & Office Operations Specialist

NFQ; Kraków; Sur place; PLN 106 000 - 145 000; Plein temps

Avantages offerts par ce poste

Private medical care

Life insurance

Employee-led workshops and office perk

Résumé du poste

NFQ is seeking an HR & Office Operations Specialist in Kraków to join the People & Culture team. You will handle HR administration and office operations, finance coordination, vendor management, and benefits administration, acting as the local contact for employees, managers, accounting and legal teams.

You will manage contracts, onboarding, amendments, and terminations while ensuring Polish labour law compliance.

Qualifications

• Experience in HR administration and office operations in Poland.
• Strong knowledge of Polish labour law and B2B contract structures.
• Experience handling employment documents and B2B agreements.
• Experience managing invoices and office expenses, preferably with KSeF.
• Proactive, independent and detail-oriented with strong reporting skills.
• Fluency in Polish and English, written and spoken.

Responsabilités

• Manage full employment and B2B lifecycle documentation including onboarding, contracts, amendments, and terminations.
• Review, approve, and sign contracts, official correspondence, travel orders, and cost reports.
• Oversee invoice verification in KSeF, track local administrative budget, and coordinate with accounting and legal teams.
• Coordinate relationships with vendors, negotiate contracts, and manage employee benefits programs.
• Manage employee benefit portals and prepare data/reports for accounting.
• Oversee daily workplace logistics, office supplies, and facilities maintenance.
• Support employee experience and company culture through local events and initiatives.

Connaissances

HR administration

Office operations

Polish labour law

B2B contracts

Invoices & expenses

Vendor management

English fluency

Budget tracking

Outils

KSeF system

Description du poste

We build the tech that moves industries forward. We have our eyes set on AI, energy, logistics, sports and other complex and exciting segments.

We believe in an innovative approach to solving deep issues and encourage our people to find their own solutions. We are constantly rethinking processes, business models, architecture, and tech stacks.

We foster a sense of curiosity, experimentation, and passion beyond code. With us, you can easily deepen your knowledge in any field you’re curious about. And because we work across many industries, you’ll be gaining the experience others can only dream of.

We are looking for a HR & Office Operations Specialist to join our People & Culture team in Kraków. In this role, you will help ensure a positive employee experience and the smooth day-to-day running of the Polish branch. You will combine HR administration with office operations, financial coordination, vendor management, and employee benefits administration. As the main point of contact for people, office, and operational matters in Poland, you will work closely with managers, accounting and legal teams, employees, and external partners. You might also act as a commercial proxy for the local entity, signing contracts and official documents and supporting everyday business activities.

In this role, you will

• Manage the full employment and B2B lifecycle documentation, including onboarding, contracts, amendments, and terminations, and advise managers to ensure 100% compliance with Polish labour law and BHP standards
• Review, approve, and sign business contracts, official correspondence, employee business trip orders, and monthly copyright cost reports
• Oversee the verification and approval of recurring invoices within the KSeF system, track the local administrative budget, and work closely with internal and external accounting and legal teams
• Coordinate relationships with local vendors and service providers, negotiate contracts, and fully administer employee benefit programmes, including Medicover Health, Medicover Sport, and Life Insurance
• Manage employee benefit portals, including adding and removing team members, processing programme changes, and preparing the required data and reports for accounting
• Oversee daily workplace logistics, office supplies, catering, building entrance cards, parcels, and maintenance matters
• Support employee experience and company culture by organising local events, celebrations, gifts, and employee care initiatives

What you will bring

• Practical experience in HR administration, office operations, or a similar role in Poland
• Strong working knowledge of Polish labour law and B2B contract structures
• Experience preparing and managing employment documents and B2B agreements
• Experience handling invoices and tracking office or administrative expenses, ideally using KSeF
• A proactive and hands-on approach to both administrative responsibilities and daily office needs
• Attention to detail and confidence working with documentation, reports, and financial records
• The ability to work independently and manage several areas of responsibility
• Strong organisational and analytical skills
• Fluency in both Polish and English languages, written and spoken

What we offer

• A working culture that is high performing, ambitious, collaborative, and fun
• Private medical care
• Life insurance
• Employee-led workshops and office perks

Salary range:

9500 - 13 000 PLN gross (Permanent job contract)