Administrative Operations Specialist — Flexible Hybrid

Wolters Kluwer; Warszawa; Hybrid; PLN 45,000 - 73,000; Full time

Benefits offered by this job

Hybrid work

Private medical care

MultiSport card

Birthday day off

Leave program

Two-hour early finish

Vacation allowance

Training and development

Supportive team

Job summary

Wolters Kluwer in Warszawa is seeking an Administrative Assistance Specialist to support operations and ensure smooth workflows. You’ll handle varied tasks with some independence and develop your administrative skills in a supportive environment.

Responsibilities include handling correspondence, travel arrangements, meeting coordination, expense processing, and internal communications. The role offers a hybrid schedule and opportunities for training and advancement.

Qualifications

• Advanced document preparation using word processing software.
• Strong verbal and written communication.
• Excellent organizational and time-management abilities.
• Ability to manage multiple tasks and meet deadlines.
• Professional handling of inquiries and interactions.
• Ability to conduct research and compile summaries.
• Experience tracking expenses and supporting budgets.
• Proficiency with a wide range of business software.
• Support clear internal communication across teams.

Responsibilities

• Prepare correspondence, reports, and presentations.
• Screen and route calls, visitors, mail, and emails.
• Maintain files, calendars, and diaries.
• Arrange travel and coordinate meetings.
• Process expense reports and monitor budgets.
• Prepare meeting agendas and minutes.
• Assist team with complex communications.
• Procure office supplies and manage procurement.
• Support multiple non-exec employees.
• Conduct research and summarize team projects.
• Support internal communications, webinars, and events.
• Coordinate company events.

Skills

Document preparation

Communication

Organization

Time management

Customer service

Research & summaries

Budget tracking

Office software

Internal communication

Job description

Wolters Kluwer in Warszawa is seeking an Administrative Assistance Specialist to support operations and ensure smooth workflows. You’ll handle varied tasks with some independence and develop your administrative skills in a supportive environment.

Responsibilities include handling correspondence, travel arrangements, meeting coordination, expense processing, and internal communications. The role offers a hybrid schedule and opportunities for training and advancement.