Administrative Assistant & Office Operations Support

Xceedance; Kraków; On-site; PLN 42,000 - 65,000; Full time

Benefits offered by this job

Medical cover

Lunch break included

Extra days off

Integration events

City centre office parking

Job summary

Xceedance in Kraków is seeking an Administrative Assistant to provide comprehensive office support and ensure smooth daily operations. You will manage the reception, greet visitors, arrange travel and accommodation, handle office supplies and documentation, and assist with meetings and events.

The role requires excellent English, strong communication, and the ability to work independently from our city-center office from 8:00 to 16:00. A positive attitude and humor are highly valued.

Qualifications

• Very good English skills.
• Very good in all Microsoft Office 365 applications.
• Excellent verbal communication skills.
• Able to work independently on a variety of projects.
• Full-time availability to work from the office (8:00-16:00)
• Able to establish and maintain healthy working relationships with co-workers.
• A positive attitude and sense of humor are a must!

Responsibilities

• Managing our reception area (with a big smile on your face)
• Greeting and coordinating company visitors.
• Organizing business trips and accommodation (travels, hotels, car rental).
• Working with suppliers and contractors in scope of: facilities, office supplies, courier services, etc.
• Office documentation processing (invoices, business trips, company orders, etc.)
• Looking after incoming emails & phone calls.
• Preparing presentation, reports, procedures.
• Incoming & outgoing correspondence handling & distribution.
• Logistical support to meetings held in the company, including preparation of the meeting and conference rooms and assisting in catering arrangements.
• Other ad-hoc administrative duties and ad-hoc support for Office Manger.

Skills

Excellent English

Microsoft Office 365

Verbal communication

Independent work

Office coordination

Tools

Microsoft Office 365

Job description

Xceedance in Kraków is seeking an Administrative Assistant to provide comprehensive office support and ensure smooth daily operations. You will manage the reception, greet visitors, arrange travel and accommodation, handle office supplies and documentation, and assist with meetings and events.

The role requires excellent English, strong communication, and the ability to work independently from our city-center office from 8:00 to 16:00. A positive attitude and humor are highly valued.