Global Office & Admin Coordinator

HAVI; Kraków; On-site; PLN 70,000 - 90,000; Full time

Job summary

HAVI, a global company, is seeking an Office Administrator for its GBS center in Kraków. You will be the first point of contact for employees and visitors, coordinate day-to-day office operations, and manage supplies, facilities, and vendor relations.

The role requires excellent English, strong organizational and communication skills, and proficiency in Microsoft Excel and PowerPoint. You will support leadership calendars, organize meetings and travel, and assist with onboarding, events, and

Qualifications

• Proven experience in Office Administration or similar role.
• Strong understanding of office management procedures.
• Excellent organizational and multi-tasking abilities.
• Attention to detail with proactive problem solving.
• Professional English communication, both written and spoken.

Responsibilities

• Serve as the first point of contact for employees, guests, and visitors.
• Coordinate daily office operations to maintain efficiency.
• Manage supplies, equipment, and vendor relationships.
• Oversee facilities, layouts, and maintenance activities.
• Develop and maintain office procedures and records.
• Organize meetings, travel arrangements, and bookings.
• Support leadership calendars and logistics.
• Assist with events and CSR activities.
• Maintain organizational charts and data confidentiality.
• Assist onboarding and offboarding processes.

Skills

Office administration

English proficiency

Organizational skills

Communication skills

Time management

Tools

Microsoft Excel

PowerPoint

Microsoft Office

Job description

HAVI, a global company, is seeking an Office Administrator for its GBS center in Kraków. You will be the first point of contact for employees and visitors, coordinate day-to-day office operations, and manage supplies, facilities, and vendor relations.

The role requires excellent English, strong organizational and communication skills, and proficiency in Microsoft Excel and PowerPoint. You will support leadership calendars, organize meetings and travel, and assist with onboarding, events, and