Admin Manager

SHEIN; Kąty Wrocławskie; On-site; PLN 140,000 - 210,000; Full time

Benefits offered by this job

Private medical care at Luxmed

Fully employer-funded life & health保险

Multisport card

Subsidized lunches 1 PLN

Free parking

Company benefit fund

Employee referral program

Team-building activities

Job summary

SHEIN, a global online fashion retailer, seeks an Admin Manager II to drive operational excellence across the Europe Fulfillment Network. You’ll own administrative policies, manage facilities, coordinate external partners, and lead a growing team while ensuring cost efficiency and service quality.

Ideal candidates have 5+ years in admin management, strong communication skills, and a proactive mindset to influence stakeholders across functions and cultures.

Qualifications

• Bachelor’s degree or above in Administration, Business Management, Human Resources, or a related field.
• Minimum of 5 years’ experience in administrative management, including at least 1 year in team leadership.
• Strong knowledge of administrative systems, office operations, and cost control.
• Excellent communication, coordination, and organizational skills.
• Detail-oriented, proactive, and able to handle pressure effectively.
• Proficient in Microsoft Office and common administrative management tools.
• Fluency in English is required; additional language skills are a plus.

Responsibilities

• Administration & Policy Development: Develop, refine, and implement administrative policies, procedures, and standards.
• Logistics & General Services: Manage shuttle services, cleaning, security, catering, vehicles, and dormitory operations.
• External Coordination & Compliance: Maintain relationships with landlords, government agencies, and vendors; support fire safety and workplace safety compliance.
• Team Management & Budget Control: Lead, train, and develop the administrative team; prepare and manage annual budget; promote digital tools.
• Culture & Employee Experience: Plan and organize annual events, team-building activities, and employee engagement programs.

Skills

Negotiation

SLA

Multi-Site Operations

Administration

Warehouse Operations

Space Optimization

Expense

Private medical care

Life & health insurance

Multisport card

Lunch subsidies

Free parking

Company benefit fund

Employee referrals

Team-building activities

Education

Bachelor’s degree or above in Administration, Business Management, Human Resources, or related field

Tools

Microsoft Office

Administrative management tools

Job description

SHEIN is a global online fashion and lifestyle retailer, providing an extensive range of affordable, SHEIN-branded apparel and products sourced from a global network of vendors. Since our founding in 2012, we have expanded to serve customers in over 160 countries worldwide and we now operate over 15 offices across the EMEA region.

At SHEIN, our culture is driven by our core values: Customer First, Take Ownership, Deliver Results, Make Change, and Celebrate Diversity. These are not just words, they are the principles that guide our work as we strive to meet the needs of our customers around the world.

Department: Administration

Employment Type: Full-time

About the Role

As Admin Manager II, you will play a key role in driving operational excellence across the Europe Fulfillment Network.

Beyond managing daily administrative operations, you will independently own functional areas, lead cross-functional initiatives, optimize processes, mentor junior team members, and continuously improve workplace experience.

We are looking for someone who combines strong execution with business awareness, demonstrates ownership, and can influence stakeholders across different functions and cultures.

Responsibilities:

1. Administration & Policy Development

Develop, refine, and implement administrative policies, procedures, and standards.

Manage office planning, space utilization, and daily maintenance.

Oversee office supplies, fixed assets, and cost control initiatives.

2. Logistics & General Services

Manage shuttle services, cleaning, security, catering, vehicles, and dormitory operations.

Organize meetings, visitor receptions, employee events, and large company gatherings.

Coordinate business travel, accommodation, and office equipment logistics.

Develop and implement contingency plans to ensure safety and business continuity.

3. External Coordination & Compliance

Maintain positive relationships with landlords, government agencies, and vendors.

Support compliance in fire safety, environmental protection, and workplace safety.

Manage outsourcing vendors, monitor contract execution, and assess service quality.

4. Team Management & Budget Control

Lead, train, and develop the administrative team to ensure effective performance.

Prepare and manage the annual administrative budget, ensuring cost efficiency.

Promote office automation, process optimization, and digital management tools.

5. Culture & Employee Experience

Plan and organize annual events, team-building activities, and employee engagement programs.

Enhance internal communication and foster a positive, professional, and efficient workplace culture.

Requirements:

Bachelor’s degree or above in Administration, Business Management, Human Resources, or a related field.

Minimum of 5 years’ experience in administrative management, including at least 1 year in team leadership.

Strong knowledge of administrative systems, office operations, and cost control.

Excellent communication, coordination, and organizational skills.

Detail-oriented, proactive, and able to handle pressure effectively.

Proficient in Microsoft Office and common administrative management tools.

Fluency in English is required; additional language skills are a plus.

Skills

• Negotiation
• Service-Level Agreements (SLA)
• Multi-Site Operations
• Administration
• Warehouse Operations
• Space Optimization
• Expense
• Private medical care at Luxmed
• Fully employer-funded life & health insurance at Nationale-Nederlander
• Multisport card
• Subsidized lunches for 1 PLN (meat, vegetarian, or Chinese options)
• Free parking
• Company benefit fund
• Employee referral program
• Multiple team-building activities throughout the year