Store In Charge (BS-16)

Home Department; Quetta City Tehsil; On-site; PKR 670,000 - 893,000; Full time

Job summary

The Home Department invites applications for a Store In Charge (BS-16) to manage movable assets, equipment, uniforms, arms stores, and general consumables for attached formations. You will ensure procurement, custodianship, and issuing in compliance with PPRA Rules and departmental SOPs.

Daily duties include maintaining Stock Registers, Bin Cards, and Indent Books, processing requisitions, and coordinating with Audit and Admin offices.

Qualifications

• Master's degree or BS-16 equivalent required.
• Experience in store management, procurement, and auditing.
• Domicile, CNIC, and educational certificates must be verifiable.

Responsibilities

• Prepare and execute Annual Procurement Plan aligned with budget and PPRA Rule 8 for all formations under Home Department.
• Maintain accurate Stock Registers, Bin Cards, and Digital Inventory Ledgers ensuring real-time reconciliation of physical stock with book balances.
• Process Indents and Purchase Requisitions after verifying demand authenticity, budget availability, and compliance with Delegation of Financial Powers.
• Conduct quarterly physical verification of stores and submit Verification Certificates to Audit and Administrative Department.
• Initiate and pursue Condemnation Cases for unserviceable/obsolete items through Departmental Condemnation Committee per GFR-19 and Treasury Rules.
• Supervise Store Keepers, Chowkidars, and Data Entry Operators ensuring security protocols, fire safety measures, and cleanliness standards in warehouses.

Skills

Store management

Inventory control

Procurement compliance

Education

Master's degree or BS-16 equivalent

Tools

SAP/ERP

MS Excel

FTS

Job description

The Store In Charge (BS-16) in the Home Department serves as the custodian of all movable assets, equipment, uniforms, arms/ammunition stores, and general consumables for attached formations such as Police, Prisons, Prosecution, and Civil Defense. This gazetted officer post entails full responsibility for the procurement lifecycle, safe custody, systematic accounting, and timely issuance of stores in strict compliance with PPRA Rules, Financial Handbooks, and departmental SOPs to ensure operational readiness of law enforcement agencies.

Daily workflows revolve around maintaining the Stock Register (Form 10/11), Bin Cards, and Indent Books (Form 26/27) while processing purchase requisitions through the e-Procurement portal or manual tendering. The incumbent conducts quarterly physical verification, prepares survey reports for unserviceable items under Condemnation Committees, manages the Annual Procurement Plan, and liaises with the Accountant General's office for pre-audit of supply bills. Proficiency in SAP/ERP inventory modules, MS Excel for stock modeling, and the File Tracking System (FTS) is mandatory for real-time reporting to the Section Officer (General) and Deputy Secretary (Admin).

Selection follows the Category A Written Screening Examination cadre: a 100-mark MCQ paper covering General Knowledge (Pakistan Affairs, Islamic Studies, Current Affairs), English (Precis, Grammar), Computer Literacy (MS Office, IT Basics), and Professional Subject (Store Management, PPRA Rules, Financial Rules). Candidates securing passing marks are shortlisted on merit (typically top 5x vacancies) for document verification of domicile, CNIC, educational certificates (Master's/BS-16 equivalent), and experience. Final merit is determined by combined written score and Departmental Selection Committee interview assessing technical knowledge, integrity, and situational judgment.

Key duties and responsibilities:

• Prepare and execute the Annual Procurement Plan aligned with budget allocation and PPRA Rule 8 for all formations under Home Department
• Maintain accurate Stock Registers, Bin Cards, and Digital Inventory Ledgers ensuring real-time reconciliation of physical stock with book balances
• Process Indents and Purchase Requisitions after verifying demand authenticity, budget availability, and compliance with Delegation of Financial Powers
• Conduct surprise and scheduled physical verification of stores quarterly and submit Verification Certificates to Audit and Administrative Department
• Initiate and pursue Condemnation Cases for unserviceable/obsolete items through Departmental Condemnation Committee per GFR-19 and Treasury Rules
• Supervise Store Keepers, Chowkidars, and Data Entry Operators ensuring security protocols, fire safety measures, and cleanliness standards in warehouses