Admin Staff (Market Competitive)

F; Islamabad; On-site; PKR 600,000 - 1,200,000; Full time

Job summary

F-11 Educational & Vocational Academy in Islamabad invites applications for an Admin Staff to support daily administrative functions, coordinate among academic departments, student affairs, finance and senior management, and maintain institutional records.

The role uses the ERP/LMS system, manages biometric attendance, oversees procurement requests, prepares payroll-relevant reports, and coordinates examinations and events, with a transparent screening and interview process and a

Responsibilities

• Manage centralized filing, indexing, and archiving of academic and administrative records using both physical registers and the institute's ERP/LMS software
• Draft, format, and dispatch official correspondence including notification letters, meeting minutes, circulars, and regulatory replies on behalf of the Registrar
• Operate and maintain the biometric attendance system, process leave applications per HR policy, and prepare monthly attendance summaries for payroll processing
• Coordinate logistics for examinations, board meetings, and institutional events including venue booking, seating arrangements, stationery procurement, and refreshment coordination
• Maintain fixed asset register, conduct quarterly physical verification of inventory, and process purchase requisitions through the approved procurement cycle
• Assist finance section in fee reconciliation, petty cash management, voucher preparation, and vendor bill verification for timely payment release

Job description

The Admin Staff position at F-11 Educational & Vocational Academy (Islamabad) serves as the operational backbone of the institute's daily administrative functions. Reporting to the Registrar or Administration Manager, the incumbent ensures seamless coordination between academic departments, student affairs, finance, and senior management. The role demands high organizational capacity to manage institutional records, regulate office logistics, and enforce compliance with internal policies and regulatory requirements of private educational bodies in Islamabad.

Day-to-day workflows involve managing the centralized filing system (both physical archives and cloud-based ERP/LMS modules), processing incoming/outgoing correspondence via diary/dispatch registers, and maintaining staff attendance biometric data. The staff operates the institute's EPABX and visitor management system, coordinates examination logistics (seating plans, invigilation rosters), and handles procurement requests through purchase requisition forms. They utilize Advanced Excel for MIS reporting on enrollment, fee collection reconciliation, and asset depreciation schedules, ensuring data integrity for quarterly audits.

Selection follows a transparent Category A Written Screening Examination comprising 100 MCQs covering General Administration, Office Automation, Communication Skills, Basic Accounting, and Islamabad Capital Territory (ICT) Labor Laws. Candidates securing the qualifying percentile are shortlisted for document verification (degrees, experience certificates, CNIC, domicile). Final merit is determined by a Departmental Selection Committee interview assessing practical office scenarios, drafting ability, and situational judgment. Appointment is offered on a market-competitive contract basis with performance-based annual increments.

Key duties and responsibilities:

• Manage centralized filing, indexing, and archiving of academic and administrative records using both physical registers and the institute's ERP/LMS software
• Draft, format, and dispatch official correspondence including notification letters, meeting minutes, circulars, and regulatory replies on behalf of the Registrar
• Operate and maintain the biometric attendance system, process leave applications per HR policy, and prepare monthly attendance summaries for payroll processing
• Coordinate logistics for examinations, board meetings, and institutional events including venue booking, seating arrangements, stationery procurement, and refreshment coordination
• Maintain fixed asset register, conduct quarterly physical verification of inventory, and process purchase requisitions through the approved procurement cycle
• Assist finance section in fee reconciliation, petty cash management, voucher preparation, and vendor bill verification for timely payment release