FEMALE OFFICE ASSISTANT (BS-16)

Apex Rankers; Peshawar City Tehsil; On-site; PKR 90,000 - 130,000; Full time

Job summary

Apex Rankers seeks a Female Office Assistant (BS-16) to provide senior clerical support within the secretariat. The role involves managing official correspondence, maintaining service records, and assisting senior officers in day-to-day functions in line with government rules.

Responsibilities include diarizing incoming dak, drafting letters and office notes, maintaining records, using the e-office suite, and processing leave accounts and TA/DA claims, with potential progression to BS-17 after

Qualifications

• Thorough knowledge of government office procedures, financial rules, and service regulations.
• Experience using e-office suite and maintaining service records.
• Ability to draft letters, notes, and official documents for officer approval.

Responsibilities

• Process incoming and outgoing correspondence through diary and dispatch registers with accurate indexing.
• Prepare official notes, draft letters, office orders, and summaries for officer approval.
• Maintain and update service books, personal files, leave accounts, and seniority lists.
• Operate e-office system for file tracking, digital noting, and electronic dispatch.
• Compile and submit monthly, quarterly, and annual statistical returns to higher authorities.
• Assist in budget preparation, expenditure monitoring, and audit compliance documentation.

Skills

Office administration

Drafting notes

File management

Secretariat support

Tools

e-office system

Job description

The Female Office Assistant (BS-16) serves as a senior clerical officer responsible for ensuring efficient administrative support within the organization. She manages official correspondence, maintains service records, processes case files, and assists senior officers in day-to-day secretariat functions. The role demands thorough knowledge of government office procedures, financial rules, and service regulations to facilitate smooth workflow and compliance with established norms.

Daily workflows include receiving and diarizing incoming dak, distributing files to concerned sections, preparing draft letters, office orders, and notifications, maintaining movement registers, and updating service books and personal files. She operates the e-office suite, manages leave accounts, processes TA/DA claims, and ensures timely submission of periodical returns. Career progression follows the BS-16 to BS-17 promotion channel upon qualifying departmental examinations and completing mandatory training courses.

Selection follows a 100-mark MCQ written screening test covering General Knowledge, Pakistan Affairs, Islamic Studies, English, Mathematics, and Office Procedures. Candidates scoring above the cutoff are shortlisted for document verification. The Departmental Selection Committee then conducts a viva voce assessing practical knowledge of noting/drafting, file handling, and situational judgment. Final merit combines written test (70%) and interview (30%) scores.

Key duties and responsibilities:

• Process incoming and outgoing correspondence through diary and dispatch registers with accurate indexing
• Prepare official notes, draft letters, office orders, and summaries for officer approval
• Maintain and update service books, personal files, leave accounts, and seniority lists
• Operate e-office system for file tracking, digital noting, and electronic dispatch
• Compile and submit monthly, quarterly, and annual statistical returns to higher authorities
• Assist in budget preparation, expenditure monitoring, and audit compliance documentation