Data Entry Operator Cum Pa (BPS-11)

Home Department; Quetta City Tehsil; On-site; PKR 600,000 - 700,000; Full time

Job summary

The Home Department seeks a Data Entry Operator Cum Personal Assistant (BPS-11) to support senior officers with high-volume data processing and secretarial tasks. The role involves digitizing sensitive records, maintaining HRMIS and E-Office data, and drafting formal communications with strict confidentiality.

Responsibilities include managing the officer's diary, scheduling meetings, handling filing systems, and ensuring error-free entry into prescribed proformas.

Qualifications

• High-volume data entry experience
• Proficiency with MS Office and E-Office
• Ability to maintain confidentiality and handle official records

Responsibilities

• Execute high-speed accurate data entry of establishment, litigation, and statistical returns into HRMIS, E-Office, and specialized Home Department databases
• Prepare and format official correspondence including draft letters, office orders, notifications, and summaries adhering to Secretariat Instructions
• Maintain and update digital databases for sanctioned strength, posting/transfer orders, and disciplinary proceedings with version control
• Manage officer's diary, schedule appointments, coordinate meetings, and prepare briefs/minutes for departmental reviews
• Handle classification, indexing, scanning, and retrieval of physical and electronic files using the File Tracking System
• Operate and troubleshoot office automation equipment including high-speed scanners, network printers, and biometric attendance devices

Skills

Data entry

MS Office

Secretarial support

Tools

HRMIS

E-Office Suite

File Tracking System

MS Word

Job description

The Data Entry Operator Cum Personal Assistant (BPS-11) in the Home Department serves as a critical administrative support role responsible for high-volume digital data processing, official record management, and direct secretarial assistance to section officers. The position ensures the accurate and timely digitization of sensitive departmental data including police establishment records, prison administration returns, and internal security correspondence while maintaining strict confidentiality protocols mandated by the Punjab Government Rules of Business.

Daily workflows involve operating the E-Office Suite and Human Resource Management Information System (HRMIS) for data entry of service books, leave accounts, and promotion cases. The incumbent prepares draft letters, office orders, and summaries using MS Word with prescribed formatting, manages the officer's diary for appointments and meetings, handles incoming/outgoing dak through the File Tracking System, and maintains both digital and physical filing indexes. Service standards require zero-error data entry in prescribed proformas, adherence to the Punjab Secretariat Instructions for noting/drafting, and immediate retrieval of records for audit or parliamentary queries.

Selection follows a competitive merit-based pathway: a 100-mark written screening examination comprising 100 MCQs covering Computer Fundamentals, MS Office, General Knowledge, Pakistan Studies, Islamic Studies, and English/Urdu grammar. Candidates securing the qualifying merit are shortlisted for a mandatory practical typing test (English/Urdu) and MS Office proficiency assessment. Final merit is determined by combined written and practical scores, followed by document verification and a Departmental Selection Committee interview assessing official etiquette, situational judgment, and knowledge of government service rules.

Key duties and responsibilities:

• Execute high-speed accurate data entry of establishment, litigation, and statistical returns into HRMIS, E-Office, and specialized Home Department databases
• Prepare and format official correspondence including draft letters, office orders, notifications, and summaries adhering to Secretariat Instructions
• Maintain and update digital databases for sanctioned strength, posting/transfer orders, and disciplinary proceedings with version control
• Manage officer's diary, schedule appointments, coordinate meetings, and prepare briefs/minutes for departmental reviews
• Handle classification, indexing, scanning, and retrieval of physical and electronic files using the File Tracking System
• Operate and troubleshoot office automation equipment including high-speed scanners, network printers, and biometric attendance devices