Daak Runner (BS-16)

Home Department; Quetta City Tehsil; In loco; PKR 720.000 - 1.080.000; Tempo pieno

Descrizione del lavoro

The Home Department seeks a Daak Runner (BS-16) to supervise the Dak Branch and ensure secure, timely, and policy-compliant official correspondence in Quetta.

You will lead Dispatch Riders, use the E-Office Suite, maintain Central Diary and Secret Dak Registers, enforce security protocols, and coordinate with attached departments for prioritized dak exchange. Selection follows the Category A Written Screening Examination with merit-based Document Verification and interview.

Competenze

• Experience in secretariat/administrative roles.
• Knowledge of official correspondence workflows is preferred.
• Familiarity with records management and retention schedules.

Mansioni

• Supervise the dak lifecycle: receipt, sorting, registration, classification, file attachment, and dispatch.
• Enforce MSI Chapters 8–12 on dak handling, movement, indexing, and retention.
• Ensure secure custody and movement of Secret/Top Secret documents with double locks and logs.
• Operate the E-Office Suite for real-time tracking and digital signatures.
• Coordinate with IGs and DGs for prioritized dak exchange and delays.
• Prepare monthly Dak Pendency Reports and perform spot checks of logbooks.

Conoscenze

Dak handling

Record management

Supervisory skills

Time management

Strumenti

E-Office Suite

Descrizione del lavoro

The Daak Runner (BS-16) in the Home Department functions as the Incharge of the Dak Branch or Dispatch Section, serving as a supervisory officer responsible for the secure, timely, and rule-compliant flow of official correspondence. This role ensures all incoming and outgoing communications — ranging from routine administrative files to Top Secret intelligence reports and judicial orders — are processed strictly under the Manual of Secretariat Instructions and the Punjab Government Rules of Business. The incumbent bridges the Minister's office, Secretary's office, attached departments (Police, Prisons, Prosecution), and the Federal Government.

Daily workflows involve supervising a team of Dispatch Riders, Naib Qasids, and Diary Clerks; operating the E-Office Suite for electronic file tracking; maintaining the Central Diary Register (Form S-1), Dispatch Register (Form S-2), and Secret/Confidential Dak Registers; enforcing security protocols for classified documents (grading, double-lock custody, access logs); managing the weeding and retention schedule per the Record Retention Schedule; and coordinating with the General Administration Department for inter-departmental dak exchange. Service standards mandate same-day dispatch for urgent dak and 24-hour turnaround for routine files.

Selection follows the Category A Written Screening Examination pathway: a 100-mark MCQ paper covering General Knowledge (Pakistan Affairs, Current Affairs, Islamic Studies), English (Precis, Grammar), and Professional Subject (Secretariat Procedures, Rules of Business, Office Management). Candidates scoring the qualifying threshold (typically 40-50%) are shortlisted merit-wise (usually 1:3 or 1:5 ratio) for Document Verification (domicile, degrees, experience certificates). Final merit is determined by combined written marks and Departmental Selection Committee interview (viva voce) assessing administrative acumen, integrity, and situational judgment.

Key duties and responsibilities:

• Supervise the complete lifecycle of official dak: receipt, sorting, registration, classification (Urgent/Secret/Confidential/Routine), file attachment, and dispatch
• Enforce compliance with Manual of Secretariat Instructions (MSI) Chapters 8-12 regarding dak handling, file movement, indexing, and record retention
• Manage the secure custody and movement of Secret and Top Secret correspondence using double-lock almirahs, classified dak registers, and authorized signatory chains
• Operate and administer the E-Office Suite (e-Dak, e-File, e-HR) ensuring real-time tracking, digital signatures, and elimination of pendency beyond prescribed time limits
• Coordinate with attached departments (IG Police, IG Prisons, DG Prosecution, DG Civil Defense) for prioritized dak exchange and resolution of delayed references
• Prepare monthly Dak Pendency Reports, Inspection Notes for the Section Officer/Deputy Secretary, and conduct surprise checks on Dispatch Riders' logbooks and timelines