Data Entry Operator (BPS-11)

Home Department; Quetta City Tehsil; On-site; PKR 25,000 - 38,000; Full time

Job summary

The Home Department in Quetta invites applications for the Data Entry Operator (BPS-11) to digitize sensitive administrative records and support law and order coordination. The role requires accurate data entry into HRMIS, FTS, and Arms License systems, along with bilingual correspondence in English and Urdu.

The successful candidate will maintain electronic archives, ensure data integrity, perform daily backups, and assist officers with statistical reports, while adhering to official rules and

Qualifications

• Proficiency in high-speed data entry with accuracy.
• Experience with HRMIS and FTS is preferred.
• Proficiency in MS Word and InPage Urdu for official documents.
• Knowledge of English and Urdu grammar beneficial.

Responsibilities

• Enter establishment, budget, and litigation records into HRMIS, FTS, and Arms License systems.
• Prepare official correspondence, summaries, and notifications in English and Urdu using MS Word and InPage.
• Maintain digital personnel files for police officers and staff, including postings and retirements.
• Back up critical databases daily and verify restore integrity weekly.
• Assist Section Officers in compiling statistical reports for QA questions and directives.
• Ensure data security and act according to Official Secrets Act protocols.

Skills

Data entry speed

MS Office proficiency

Urdu typing

InPage Urdu

Attention to detail

Tools

HRMIS

File Tracking System

Arms License System

MS Word

InPage

Job description

The Data Entry Operator (BPS-11) in the Home Department serves as a critical clerical-technical resource responsible for the accurate and timely digitization of sensitive administrative records. This role supports the department's core functions - including law and order coordination, police establishment matters, arms licensing, and provincial security coordination - by maintaining electronic databases, processing incoming and outgoing correspondence, and ensuring data integrity for decision-making at the Secretary and Section Officer levels.

Daily workflows involve operating the Department's File Tracking System (FTS) and Human Resource Management Information System (HRMIS) to update service records, process leave cases, and enter budget expenditure data. The operator manages high-volume typing of official letters, notifications, and meeting minutes using InPage Urdu and MS Word, maintains digital archives of scanned documents with proper meta-tagging, and performs regular data reconciliation between physical registers and the central server. Strict adherence to the Punjab Government Rules of Business and Official Secret Act is mandatory.

Selection follows a competitive merit-based process: a 100-mark written screening test comprising 100 MCQs covering Computer Fundamentals, MS Office, English/Urdu Grammar, and General Knowledge. Candidates securing the qualifying merit are shortlisted for document verification (domicile, CNIC, educational certificates, typing test certificate). Final merit is determined by combining written test scores with a practical typing proficiency test and a viva voce conducted by the Departmental Selection Committee headed by the Additional Secretary (Establishment).

Key duties and responsibilities:

• Execute high-speed accurate data entry of establishment, budget, and litigation records into HRMIS, FTS, and Arms License Management System
• Prepare and format official correspondence, summaries, and notifications in both English and Urdu using MS Word and InPage software
• Maintain and update digital personnel files of police officers and ministerial staff including posting, promotion, and retirement entries
• Perform daily backup of critical databases to designated secure drives and verify integrity of restored data weekly
• Assist Section Officers in compiling statistical reports for Provincial Assembly questions, Audit paras, and Chief Minister's directives
• Ensure physical and logical security of sensitive data by implementing access controls and adhering to Official Secrets Act protocols