Personel Assistant (Market Competitive)

Sector E; Islamabad; On-site; PKR 335,000 - 670,000; Full time

Job summary

Sector E-11 Collegiate Academy (Islamabad) seeks a diligent Personal Assistant to support academic operations and administrative functions. The role involves maintaining student records, attendance logs, and handling correspondence to ensure smooth day-to-day functioning and data integrity within the institution.

Responsibilities include managing databases, preparing documents, coordinating with departments, and supporting faculty and staff to sustain efficient academic services and operational

Responsibilities

• Maintain accurate student record files and digital databases with regular updates
• Process and record daily attendance for all academic and non-academic activities
• Handle and distribute official college correspondence and administrative letters
• Prepare and organize academic schedules, announcements, and event calendars
• Assist faculty and staff with document preparation and filing procedures
• Ensure compliance with institutional policies and maintain professional office etiquette

Job description

Sector E-11 Collegiate Academy (Islamabad) seeks a diligent Personel Assistant to support academic operations and administrative functions within the institution. This role ensures smooth day-to-day functioning by managing student records, maintaining attendance logs, and handling correspondence. The Personel Assistant plays a critical role in preserving institutional data integrity and providing efficient support to faculty and administrative staff. The position is essential for maintaining the college's operational excellence and student services.

Day-to-day responsibilities include maintaining accurate student information databases, processing daily attendance records, and managing administrative correspondence. The assistant prepares and distributes official college documents, tracks academic schedules, and assists with enrollment-related paperwork. They ensure all records are up-to-date, follow institutional protocols, and maintain professional decorum. The role also involves coordinating with departments to ensure timely processing of administrative requests and supporting the overall academic environment.

Selection begins with a 100-MCQ written screening examination testing administrative knowledge, record-keeping accuracy, and communication skills. Shortlisted candidates undergo document verification and a Departmental Selection Committee interview to assess practical abilities and professional suitability. The interview evaluates problem-solving approaches, attention to detail, and understanding of college policies. Merit ranking is determined based on examination scores, interview performance, and relevant experience.

Key duties and responsibilities:

• Maintain accurate student record files and digital databases with regular updates
• Process and record daily attendance for all academic and non-academic activities
• Handle and distribute official college correspondence and administrative letters
• Prepare and organize academic schedules, announcements, and event calendars
• Assist faculty and staff with document preparation and filing procedures
• Ensure compliance with institutional policies and maintain professional office etiquette