Office Coordinator

Islamabad College of Tourism & Hotel Management - ICTHM; Saddar; On-site; PKR 279,000 - 391,000; Full time

Job summary

Islamabad College of Tourism & Hotel Management - ICTHM in Rawalpindi seeks an organized Office Coordinator to support day-to-day administration on-site. You will handle records, schedules, and visitor inquiries while coordinating with faculty and staff.

The role emphasizes discretion with confidential information, professional communication, and reliable task prioritization to maintain an efficient learning environment.

Qualifications

• Strong organization, time management, and attention to detail when handling records and administrative tasks.
• Clear, courteous written and verbal communication and confidence assisting visitors and responding to routine inquiries.
• Working knowledge of office software, including word processing, spreadsheets, email, and calendar tools.
• Ability to prepare and format routine correspondence, reports, forms, and meeting materials accurately.
• Practical scheduling and coordination skills, including arranging meetings and tracking follow-up actions.
• Professional discretion when working with confidential documents and institutional information.
• Resourceful problem-solving, reliability, and the ability to prioritize tasks in a busy education setting.
• Collaborative approach when supporting management, faculty, students, and visitors.

Responsibilities

• Coordinate daily office operations, maintain organized records, and support accurate document filing.
• Assist with scheduling meetings, appointments, and institutional activities, and communicate arrangements to relevant teams.
• Welcome visitors and respond to routine inquiries professionally, directing requests to the appropriate staff member.
• Prepare correspondence, reports, forms, and other administrative materials using office software.
• Support faculty and management with routine coordination, including meeting logistics and follow-up on assigned tasks.
• Monitor office supplies, arrange replenishment when needed, and help maintain a tidy, efficient workplace.
• Handle sensitive institutional information with discretion and follow established office procedures.

Job description

Job Description:

ICTHM is a hospitality and tourism education institution serving students in the Islamabad–Rawalpindi region. Through academic programs, practical training, modern facilities, experienced faculty, and industry partnerships, the institution prepares learners for careers across the global hospitality industry. We are seeking an organized Office Coordinator to support smooth day-to-day administration at our Rawalpindi location.

Responsibilities

• Coordinate daily office operations, maintain organized records, and support accurate document filing.
• Assist with scheduling meetings, appointments, and institutional activities, and communicate arrangements to relevant teams.
• Welcome visitors and respond to routine inquiries professionally, directing requests to the appropriate staff member.
• Prepare correspondence, reports, forms, and other administrative materials using office software.
• Support faculty and management with routine coordination, including meeting logistics and follow-up on assigned tasks.
• Monitor office supplies, arrange replenishment when needed, and help maintain a tidy, efficient workplace.
• Handle sensitive institutional information with discretion and follow established office procedures.

This on-site role suits a dependable, service-minded professional who can manage competing priorities and contribute to a welcoming learning environment.

Job Specification:

• Strong organization, time management, and attention to detail when handling records and administrative tasks.
• Clear, courteous written and verbal communication and confidence assisting visitors and responding to routine inquiries.
• Working knowledge of office software, including word processing, spreadsheets, email, and calendar tools.
• Ability to prepare and format routine correspondence, reports, forms, and meeting materials accurately.
• Practical scheduling and coordination skills, including arranging meetings and tracking follow-up actions.
• Professional discretion when working with confidential documents and institutional information.
• Resourceful problem-solving, reliability, and the ability to prioritize tasks in a busy education setting.
• Collaborative approach when supporting management, faculty, students, and visitors.