Personal Assistant (Market Competitive)

F; Islamabad; In loco; PKR 1.200.000 - 2.400.000; Tempo pieno

Descrizione del lavoro

F-11 Educational & Vocational Academy (Islamabad) seeks a Personal Assistant to provide high-level administrative support to the Director, acting as the primary gatekeeper and managing complex calendars with discretion.

Responsibilities include planning domestic and international travel, drafting official correspondence and minutes, and maintaining confidential filing systems in both physical archives and the institute ERP/LMS.

Competenze

• High-level administrative support experience, preferably in academic administration.
• Ability to manage confidential information with discretion.
• Strong communication and organizational skills.

Mansioni

• Manage executive calendar by scheduling appointments, resolving conflicts, and issuing reminders for commitments.
• Draft, proofread, and dispatch official correspondence, circulars, and notifications with zero linguistic errors.
• Organize Board of Governors and Academic Council meetings including agenda circulation, venue setup, minute taking, and action-item tracking.
• Maintain confidential filing systems for personnel matters, legal documents, and strategic plans using physical archives and ERP modules.
• Coordinate complex travel logistics including visa processing, flight bookings, hotels, and itineraries for executive visits.
• Act as liaison between the Director's office and internal departments, regulators, and external visitors ensuring professional protocol.

Conoscenze

Calendar management

Executive support

Communication

Discretion

Travel planning

Formazione

No specific degree required

Strumenti

Microsoft Outlook

MS Word

ERP/LMS

Descrizione del lavoro

The Personal Assistant provides high-level administrative support to the Director or Dean of F-11 Educational & Vocational Academy (Islamabad), ensuring seamless executive office operations. The role acts as the primary gatekeeper, managing complex schedules, filtering communications, and handling confidential matters with discretion. This position requires proactive anticipation of executive needs within a fast-paced academic environment to maximize leadership efficiency and institutional responsiveness.

Daily workflows involve managing the executive calendar via Microsoft Outlook, coordinating domestic and international travel itineraries, and preparing board or academic council meeting packs. The incumbent drafts official correspondence, notifications, and minutes using advanced Word processing, maintains confidential filing systems both physically and on the institute ERP/LMS, and liaises with faculty, students, parents, and external vendors. Service standards demand zero scheduling conflicts, 24-hour turnaround on routine correspondence, and strict adherence to data privacy protocols.

Selection follows a Category A Written Screening Examination comprising 100 MCQs covering English Grammar & Composition, MS Office Proficiency, General Administration & Office Procedures, Quantitative Reasoning, and General Knowledge. Candidates securing the qualifying merit threshold are shortlisted for document verification of academic credentials and experience certificates. Final merit is determined by a Departmental Selection Committee interview assessing practical secretarial skills, situational judgment, and professional demeanor.

Key duties and responsibilities:

• Manage executive calendar by scheduling appointments, resolving conflicts, and issuing timely reminders for academic and administrative commitments
• Draft, proofread, and dispatch official correspondence, circulars, and notifications on behalf of the Director with zero linguistic errors
• Organize Board of Governors and Academic Council meetings including agenda circulation, venue setup, minute taking, and action-item tracking
• Maintain confidential filing systems for personnel matters, legal documents, and strategic plans using both physical archives and digital ERP modules
• Coordinate complex travel logistics including visa processing, flight booking, hotel reservations, and itinerary briefing packs for executive visits
• Act as primary liaison between the Director's office and internal departments, external regulators, and visitors ensuring professional protocol