NGO Operations Coordinator: Field & Admin

Pakistan Centre for Philanthropy; Lahore; On-site; PKR 670,000 - 1,004,000; Full time

Job summary

AGAHE, Head Office Lahore, seeks an Operations Officer to support administration, program and field operations, ensuring deadlines are met and records are maintained. The role emphasizes coordinating activities between head office and field offices and reporting operational issues in a timely manner.

The ideal candidate holds a Master’s or Bachelor’s in Business/Public Administration or related field, with 1–2 years NGO operations experience.

Qualifications

• Master's/ Bachelor's degree in Business Administration, Public Administration, Supply Chain or other related field from HEC recognized universities/Institutes.
• At least 1–2 years of relevant NGO experience in Operations, logistics, Office Administration and Supply Chain.
• Experience coordinating between Head Office and field teams.

Responsibilities

• Coordinate daily operational activities between Head Office and field offices and support implementation of project workplans and organizational plans.
• Coordinate office administration, logistics, travel, meeting arrangements, accommodation, transport, and event support including trainings, donor visits, board meetings, and management meetings.
• Track office supplies, equipment and operational requirements as per stock register.
• Maintain centralized filing related to administration, logistics and supply including fixed asset register.
• Maintain communication with field offices and unit heads, coordinate field visits of management, donors, Govt officials and auditors, and report bottlenecks.
• Support HR in staff coordination, trainings, and field movement as required.
• Maintain a task tracker for management decisions, project deadlines, and departmental follow-ups and ensure timely follow-up.
• Ensure effective management of office facilities, utilities, maintenance, security, and general services.
• Coordinate vehicle management, including scheduling, logbooks, fuel, maintenance, and related documentation.
• Ensure proper issuance, receipt, storage, and distribution of supplies and equipment to staff.
• Ensure staff and office equipment safety and security as per policy and guidelines.
• Perform any other operations and administrative duties assigned by supervisor.

Skills

Operations skills

Logistics

Office administration

Security awareness

Communication

Travel readiness

Education

Master's/Bachelor's degree in Business Administration/Public Administration/Supply Chain

HEC recognized universities/institutes

Tools

MS Word

MS Excel

Email

Office systems

Job description

AGAHE, Head Office Lahore, seeks an Operations Officer to support administration, program and field operations, ensuring deadlines are met and records are maintained. The role emphasizes coordinating activities between head office and field offices and reporting operational issues in a timely manner.

The ideal candidate holds a Master’s or Bachelor’s in Business/Public Administration or related field, with 1–2 years NGO operations experience.