Project Planning & Controls Specialist

HR Ways; Karachi Division; On-site; PKR 900,000 - 1,500,000; Full time

Job summary

AGH invites applications for a Project Planning & Coordination Officer to provide centralized back-office support for construction projects in Karachi. The role translates site and procurement data into structured plans, costings, trackers and reports, coordinating with site teams, purchasing, accounts and management to keep information current.

The candidate should have a relevant degree (BS Project Management preferred) and 1–3 years’ exposure; strong Excel skills and the ability to handle

Qualifications

• BS Project Management preferred; candidates from Construction Management, Engineering Management, Civil Engineering/Technology or related disciplines may also be considered.
• Fresh graduates with strong analytical ability may apply; 1–3 years of relevant experience will be an advantage.
• Construction or real-estate project exposure is preferred but not mandatory.
• Strong numerical ability and comfort working with quantities, rates, budgets and cost data.
• Strong command of Microsoft Excel; ability to build structured trackers, comparisons and reports.
• Good written communication, documentation and follow-up discipline.
• Organized, detail-oriented and capable of handling information across multiple projects simultaneously.
• Ability to coordinate professionally with site staff, suppliers, purchasing, accounts and management.

Responsibilities

• Prepare and maintain project schedules, milestone plans, activity trackers and look-ahead plans.
• Follow up on pending activities and highlight delays, dependencies and upcoming requirements.
• Assist in preparing, checking and updating quantity workings and BOQs.
• Coordinate with drawings, site measurements and project requirements to maintain reliable quantity records.
• Prepare detailed cost breakups for works, materials and packages; maintain project budgets and support management in evaluating expected project costs.
• Track committed and actual expenditure against approved budgets, identify variances and provide periodic summaries for management review.
• Develop and maintain a structured database of suppliers, contractors and vendors, including categories, contacts, quotations, commercial terms, performance history and relevant documentation.
• Prepare clear comparative statements for quotations, covering price, specifications, quantities, payment terms, lead times and other commercial considerations to support procurement decisions.
• Maintain procurement schedules linked to project requirements, track RFQs, approvals, purchase decisions, deliveries and outstanding items, and follow up with relevant teams.
• Coordinate with project/site teams to identify upcoming material requirements in advance and help ensure that procurement timing supports the construction schedule.
• Maintain records of quantities required, ordered, delivered, issued/consumed and remaining, helping identify shortages, excess purchases and unusual variances.
• Prepare project-wise cost summaries and management reports showing budget, commitments, actual expenditure, procurement status and key cost variances.
• Maintain organized digital records for drawings, BOQs, quotations, comparative statements, purchase records, approvals, schedules, reports and other project documentation.
• Prepare Minutes of Meeting (MOMs), record decisions and responsibilities, maintain action trackers and follow up with responsible persons until closure.
• Act as a back-office coordination point between site teams, purchasing, accounts and management to ensure project information is current, consistent and available for decision-making.
• Help develop, standardize and maintain AGH's project-management systems, templates, trackers, dashboards and reporting formats so that all projects can be monitored through a consistent management framework.

Skills

Microsoft Excel

MS Project

Word & PowerPoint

Education

BS Project Management

Tools

Microsoft Project

Word

PowerPoint

Job description

AGH invites applications for a Project Planning & Coordination Officer to provide centralized back-office support for construction projects in Karachi. The role translates site and procurement data into structured plans, costings, trackers and reports, coordinating with site teams, purchasing, accounts and management to keep information current.

The candidate should have a relevant degree (BS Project Management preferred) and 1–3 years’ exposure; strong Excel skills and the ability to handle