MTO – HR & Administrative Affairs

Hayat; Lahore; On-site; PKR 600,000 - 900,000; Full time

Job summary

Hayat seeks a driven MTO – HR & Administrative Affairs at our Lahore head office to support Administrative Affairs, vendor management, procurement coordination, travel, employee services, events, health insurance, and other day-to-day administrative needs. The role provides exposure to HR activities and processes.

You will assist recruitment coordination, onboarding, employee documentation, HR data updates, and lifecycle activities while coordinating with internal departments and vendors to

Qualifications

• Bachelor’s degree in Business Administration, Management, Human Resources, or a related field.
• Fresh graduate or up to 1 year of relevant experience.
• Strong coordination, follow-up, and stakeholder management skills.
• Proficiency in MS Office, particularly Excel and PowerPoint.

Responsibilities

• Manage vendor requirements, including sourcing, quotations, service coordination, documentation, and invoice follow-ups.
• Handle PR, PO, GRN, and invoice processes through SAP S/4HANA, coordinating with Purchasing, Finance, and vendors.
• Coordinate employee travel arrangements, including bookings, accommodation, documentation, and related follow-ups.
• Support the planning and execution of meetings, conferences, employee events, and other business arrangements.
• Support health insurance processes, including documentation, claim tracking, employee coordination, and related follow-ups.
• Maintain vendor records, administrative trackers, invoices, and supporting documentation, ensuring timely closure of requirements.

Skills

MS Office

Excel

PowerPoint

Vendor coordination

Stakeholder management

Education

Bachelors in Business Admin

Tools

SAP S/4HANA

Job description

Founded in 1987, Hayat operates in the fast-moving consumer goods (FMCG) sector, serving millions of consumers globally with 16 powerful brands. Hayat’s portfolio includes Molfix and Bebem Natural in baby care; Molped in feminine care; Joly, Evony, and Goodcare in personal healthcare; Bingo, Gleen, Test, and Has in home care; Papia, Familia, Teno, and Focus in tissue paper; and Sholk in pet care. As the 4th largest branded diaper manufacturer in the world and the leading tissue producer in the Middle East, Eastern Europe, and Africa, Hayat employs over 10.000 people across its operations.

Hayat operates 21 production facilities in 8 countries, including Turkiye, Egypt, Iran, Algeria, Russia, Nigeria, Pakistan, and Vietnam, and manages sales and distribution companies in Morocco, Bulgaria, Kenya, Thailand, and Malaysia. With its global operations structured under three main regions Eurasia & Americas, Middle East & Africa, and Asia Pacific Hayat reaches over 100 countries across 5 continents, bringing its brands into millions of homes worldwide.

About the Role

We are currently looking for a motivated and organized individual to join our team as an MTO – HR & Administrative Affairs based at our Head Office in Lahore.

The role will primarily support Administrative Affairs, with hands-on involvement in vendor management, procurement coordination, travel, employee services, events, health insurance, and other day-to-day administrative requirements. The position will also provide exposure to selected HR activities and processes.

Role Summary

As an MTO – HR & Administrative Affairs, you will primarily support the coordination and execution of Administrative Affairs activities, working closely with internal departments, vendors, and service providers to ensure smooth and timely delivery of day-to-day requirements.

Alongside the administrative scope, you will also support the HR team with selected activities including recruitment coordination, onboarding, employee documentation, and other employee-related processes.

Key Responsibilities

• Manage vendor requirements, including sourcing, quotations, service coordination, documentation, and invoice follow-ups.
• Handle PR, PO, GRN, and invoice processes through SAP S/4HANA, coordinating with Purchasing, Finance, and vendors.
• Coordinate employee travel arrangements, including bookings, accommodation, documentation, and related follow-ups.
• Support the planning and execution of meetings, conferences, employee events, and other business arrangements.
• Support health insurance processes, including documentation, claim tracking, employee coordination, and related follow-ups.
• Maintain vendor records, administrative trackers, invoices, and supporting documentation, ensuring timely closure of requirements.
• Coordinate with internal departments, vendors, and service providers to ensure smooth delivery of administrative services and operational requirements.
• Support other office and employee-related administrative requirements as needed.
• Assist the HR team with recruitment coordination, including interview scheduling, candidate follow-ups, documentation, and onboarding.
• Support employee records, personnel files, HR data updates, and related documentation.
• Assist with selected employee lifecycle activities, including confirmations, transfers, and other personnel documentation.
• Support employee engagement and other HR initiatives as required.
• Maintain confidentiality, accuracy, and professionalism while handling employee and business information.

What We're Looking For

• Education: Bachelor’s degree in Business Administration, Management, Human Resources, or a related field.
• Fresh graduate or up to 1 year of relevant experience.
• Strong interest in building a career in Administrative Affairs, with exposure to Human Resources.
• Strong coordination, follow-up, and stakeholder management skills.
• Comfortable working with vendors, service providers, internal departments, and administrative processes.
• Strong attention to detail and ability to manage multiple requirements simultaneously.
• Proficiency in MS Office, particularly Excel and PowerPoint.
• Good communication and problem-solving skills.
• Proactive, dependable, organized, and comfortable working in a fast-paced environment.

Get to know us

Please visit us at the following addresses for any information you need:

https://www.hayat.com/en-tr/

https://www.instagram.com/hayatkimya/