HR Assistant

HRBS Global; Lahore; On-site; PKR 446,000 - 781,000; Full time

Job summary

HRBS Global is seeking an HR Assistant in Lahore to support the HR function across the full employee lifecycle. You will manage day-to-day HR operations, maintain accurate records, and serve as a point of contact for employees and management.

Key duties include recruitment and onboarding, employee records management, attendance and payroll support, employee relations, training coordination, and policy compliance.

Qualifications

• Bachelor's degree in HRM, Business Admin, or related field; MBA in HR preferred.
• 6 months to 1 year of HR experience.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Basic knowledge of Pakistani labor laws and HR functions.
• Experience with insurance handling and claims coordination is a plus.
• Excellent communication in English and Urdu; strong organizational skills.

Responsibilities

• Post job openings on portals and social media; screen CVs and schedule interviews.
• Prepare offer letters, appointment letters, and contracts; coordinate joining formalities.
• Maintain employee files and update HRIS; ensure confidentiality and audit readiness.
• Monitor attendance, leaves, and assist with payroll coordination with Finance.
• Handle employee relations, engagement activities, and grievances with HR Manager guidance.
• Coordinate training, performance appraisals, and compliance with labor laws.

Skills

Communication skills (English & Urdu)

MS Office proficiency

HRIS familiarity

Insurance coordination

Education

Bachelor's degree in HRM/Business Admin (MBA in HR preferred)

Tools

HRIS tools

Job description

Company: HRBS
Position: HR Assistant
Location: Gulberg 3, Lahore, Pakistan
Employment Type: Full-time I On-site
Timings: Monday to Friday (10:00 AM to 5.30 PM)

About the Role

HRBS is looking for a motivated and detail-oriented HR Assistant to support our HR function across the full employee lifecycle. You will handle day-to-day HR operations, maintain accurate records, and be a reliable point of contact for employees and management.

Key Responsibilities

Recruitment and Onboarding

• Post job openings on job portals and social media platforms
• Screen CVs, shortlist candidates, and schedule interviews
• Prepare offer letters, appointment letters, and contracts
• Conduct new hire orientation and coordinate joining formalities
• Prepare and issue employee ID cards, email access, and welcome kits

Employee Records and HR Administration

• Create and maintain employee files (physical and digital) and update the HRIS
• Keep employee data accurate, confidential, and audit-ready
• Prepare HR letters such as experience, salary, and employment verification letters
• Maintain organizational charts, employee directories, and HR documentation

Attendance, Leave and Payroll Support

• Monitor daily attendance, leave balances, and overtime
• Compile attendance data and coordinate with Finance for monthly payroll processing
• Assist with salary-related queries, deductions, and EOBI/social security-related documentation

Employee Relations and Engagement

• Act as the first point of contact for employee queries and concerns
• Assist in organizing employee engagement activities, events, and celebrations
• Support grievance handling and elevate issues to the HR Manager as needed

Performance and Training Support

• Coordinate performance appraisal cycles and collect evaluation forms
• Schedule trainings and workshops, and maintain training records

Compliance and Policy Support

• Ensure HR practices comply with applicable labor laws and company policies
• Assist in updating and communicating HR policies and the employee handbook

Exit Management

• Process resignations and terminations, coordinate clearance, and conduct exit interviews
• Prepare final settlement documentation and relieving letters

Insurance and Benefits Handling (Plus)

• Assist with employee health and life insurance enrollment and renewals
• Coordinate with insurance providers and brokers on claims, reimbursements, and card issuance
• Maintain insurance records and update employee coverage for new joiners, exits, and dependents
• Guide employees on policy coverage, claim procedures, and panel hospitals

Qualifications and Requirements

• Bachelor's degree in Human Resource Management, Business Administration, or a related field (MBA in HR preferred)
• 6 months to 1 year of relevant HR experience
• Basic knowledge of HR functions and Pakistani labor laws
• Proficiency in MS Office (Word, Excel, PowerPoint); familiarity with HRIS tools is an advantage
• Experience or familiarity with insurance handling and claims coordination is a plus
• Excellent communication skills in English and Urdu
• Strong organizational skills, attention to detail, and ability to handle confidential information
• Ability to multitask and meet deadlines in a fast-paced environment