Executive Assistant

Jahangir Traders & Co; Rawalpindi Cantonment; On-site; PKR 60,000 - 90,000; Full time

Benefits offered by this job

Accommodation

Medical

Transport

Job summary

Jahangir Traders & Co in Rawalpindi is seeking an experienced executive assistant to provide high-level administrative support to senior management in a cargo shipping and import-export company. You will coordinate daily executive activities, maintain communications with clients and partners, and ensure smooth office operations in a fast-paced trading environment.

Responsibilities include calendar management, travel arrangements, preparation of reports and shipping documentation, liaison with

Qualifications

• Minimum 3 years executive assistant or senior administrative experience in trading, logistics, import/export, or related operations.
• Strong organizational and time-management skills with ability to manage complex calendars and competing priorities.
• Excellent written and verbal communication in English and Urdu; professional drafting of emails, reports and customer correspondence.
• Familiarity with import/export documentation (bill of lading, commercial invoice, packing list) and basic customs procedures.
• Proficiency with MS Office and comfortable using email, PDF tools, and cloud file systems.
• Attention to detail, discretion handling confidential information, and sound judgment under pressure.
• Basic accounting familiarity: expense reports, vendor invoices, and simple reconciliations.
• Customer-focused attitude, problem-solving skills, and ability to coordinate with external service providers (freight forwarders, agents).

Responsibilities

• Provide high-level administrative support including calendar management, meeting coordination, and travel arrangements.
• Prepare, review and format correspondence, reports, presentations, and shipping documentation ensuring accuracy and confidentiality.
• Liaise with freight forwarders, customs agents, clients and internal teams to follow up on shipments and resolve routine issues.
• Manage incoming communications, screen emails, and draft responses on behalf of executives.
• Organize and maintain filing systems—physical and electronic—so records such as bills of lading, invoices, and contracts are easily accessible.
• Coordinate logistics for meetings and visits.

Skills

Executive support

Calendar management

Client & partner liaison

English & Urdu communication

MS Office proficiency

Confidentiality & discretion

Attention to detail

Basic accounting

Vendor coordination

Tools

MS Office (Word, Excel, PowerPoint)

Job description

Job Description

Company: Jahangir Traders & Co

Location: Rawalpindi, Pakistan (on-site)

Role summary

Provide high-level administrative support to senior management in a cargo shipping and import-export company. Coordinate daily executive activities, maintain communications with clients and partners, and ensure smooth office operations in a fast-paced trading environment. Act as a reliable point of contact for internal teams and external stakeholders, help prioritize tasks, and enable efficient decision-making.

Key responsibilities

• Provide high-level administrative support including calendar management, meeting coordination, and travel arrangements.
• Prepare, review and format correspondence, reports, presentations, and shipping documentation ensuring accuracy and confidentiality.
• Liaise with freight forwarders, customs agents, clients and internal teams to follow up on shipments and resolve routine issues.
• Manage incoming communications, screen emails, and draft responses on behalf of executives.
• Organize and maintain filing systems—physical and electronic—so records such as bills of lading, invoices, and contracts are easily accessible.
• Coordinate logistics for meetings and visits.

Job Specification

Must have

• Minimum 3 years executive assistant or senior administrative experience supporting management in trading, logistics, import/export, or related operations.
• Strong organizational and time-management skills; ability to manage complex calendars and competing priorities.
• Excellent written and verbal communication in English and Urdu; professional drafting of emails, reports and customer correspondence.
• Familiarity with import/export documentation (bill of lading, commercial invoice, packing list) and basic customs procedures.
• Proficiency with MS Office (Word, Excel, PowerPoint) and comfortable using email, PDF tools, and cloud file systems.
• Attention to detail, discretion handling confidential information, and sound judgment under pressure.
• Basic accounting familiarity: expense reports, vendor invoices, and simple reconciliations.
• Customer-focused attitude, problem-solving skills, and ability to coordinate with external service providers (freight forwarders, agents).

Job Rewards and Benefits

• Accomodation
• Medical
• Transport