Executive Assistant

HRSI; Islamabad; On-site; PKR 669,600 - 1,116,000; Full time

Job summary

HRSI is seeking an Executive Assistant in Islamabad, Pakistan, to manage the Head of Function's calendar, oversee travel arrangements, and organize departmental meetings. The ideal candidate should have 3 to 4 years of experience and a minimum bachelor's degree in a relevant field. Proficiency in MS Office and communication skills are crucial. This position offers an opportunity to assist in various administrative tasks while ensuring smooth operations within the leadership team.

Qualifications

• 3 to 4 years minimum of experience as an Executive Assistant.
• Proficient in administrative tasks and support systems.
• Strong command of English and expertise in MS Teams and MS Office tools.

Responsibilities

• Manage the Head of Function's calendar and day-to-day tasks.
• Oversee travel arrangements for the function.
• Organize departmental meetings and events.

Skills

Administrative tasks

Stakeholder management

Strong communication skills

Proficiency in MS Office

Proficiency in MS Teams

Education

Bachelor's degree in a relevant field

Job description

HRSI is looking for Executive Assistant for one of its leading client in Pakistan.

Responsibilities

• Manage the Head of Function's (HoF) calendar, medical claims, travel & entertainment (T&E) claims, and other assigned day‑to‑day tasks. Also, assist the functional leadership team with expense claims.
• Oversee travel arrangements for the function, including booking flights, hotels, and coordinating visa applications.
• Organize departmental meetings and events, ensuring end‑to‑end execution, and coordinate cross‑functional meetings with relevant stakeholders.
• Handle T&E portal‑related matters, troubleshoot user issues, monitor ageing claims, ensure correct claim submissions, conduct training on T&E policies, and circulate regular educational communications.
• Manage purchase orders, vendor invoices (PO & non‑PO), track departmental T&E budgets, consolidate reports, and maintain records of POs, GRNs, and invoices while liaising with internal and external stakeholders.

Qualifications

• 3 to 4 years minimum of experience as an Executive Assistant.
• Minimum bachelor's degree in any relevant field.
• Proficient in administrative tasks and support systems, with strong command of English and expertise in MS Teams and MS Office tools.
• Excellent communication skills with a strong ability in stakeholder management and the capability to independently handle administrative tasks and resolve related issues.
• Demonstrates pro‑activeness, ownership, and drive, while displaying strong teamwork and interpersonal skills.