Admin Executive

Farmstead Foods; Islamabad; On-site; PKR 446,400 - 669,600; Full time

Job summary

Farmstead Foods Ltd in Islamabad, Pakistan, is seeking an experienced Admin Executive to support day-to-day office operations for a wholesale food business. The role involves coordinating with logistics, procurement and inventory teams, handling administrative tasks, processing basic bookkeeping entries, and ensuring accurate records and communications across departments.

You will manage office administration, coordinate schedules and travel, support procurement and inventory, process invoices,

Qualifications

• 3+ years of administrative experience in office, wholesale or warehouse environments.
• BA/BSc in Business Administration, Commerce, or related field; OR equivalent 2-3 years administrative experience in wholesale, logistics, or retail operations.
• Proficiency with MS Office (Word, Excel, Outlook); comfortable maintaining spreadsheets and simple databases.
• Basic bookkeeping or accounts support experience: handling invoices and expense records.
• Experience coordinating with logistics, procurement or inventory teams (preferred).
• Good written and verbal communication skills in English and Urdu.
• Attention to detail, confidentiality, and strong organizational/time-management skills.

Responsibilities

• Manage office administration: document filing, correspondence, record keeping, and office supplies procurement
• Coordinate schedules, meetings and travel arrangements for management and visiting partners
• Support procurement and inventory teams: prepare purchase requests, track deliveries, maintain vendor records
• Process invoices and assist with basic bookkeeping; liaise with finance for expense reconciliations
• Receive and direct incoming mail and visitors; handle customer and supplier enquiries and route them appropriately
• Maintain accurate databases and prepare operational reports and summaries for management
• Ensure compliance with company policies regarding documentation and safety

Skills

Office administration

Communication skills (English/Urdu)

Time management

Attention to detail

MS Office proficiency

Education

BA / BSc in Business Administration or Commerce

Tools

MS Word

MS Excel

MS Outlook

Job description

Job Description: Company: Farmstead Foods Ltd

Location: Islamabad, Pakistan (On-site)

Employment type: Full-Time, Morning Shift

Overview

We are seeking an experienced Admin Executive to support day-to-day office operations for a wholesale food business. The role involves coordination with logistics, procurement and inventory teams, handling administrative tasks, processing basic bookkeeping entries, and ensuring accurate records and communications across departments.

Key responsibilities

• Manage office administration: document filing, correspondence, record keeping, and office supplies procurement
• Coordinate schedules, meetings and travel arrangements for management and visiting partners
• Support procurement and inventory teams: prepare purchase requests, track deliveries, maintain vendor records
• Process invoices and assist with basic bookkeeping; liaise with finance for expense reconciliations
• Receive and direct incoming mail and visitors; handle customer and supplier enquiries and route them appropriately
• Maintain accurate databases and prepare operational reports and summaries for management
• Ensure compliance with company policies regarding documentation and safety

Job Specification

Must-have:

• 3+ years proven administrative experience in office, wholesale or warehouse environment
• BA/BSc in Business Administration, Commerce, or related field; OR equivalent 2-3 years administrative experience in wholesale, logistics, or retail operations
• Proficiency with MS Office (Word, Excel, Outlook); comfortable maintaining spreadsheets and simple databases
• Basic bookkeeping or accounts support experience: handling invoices and expense records
• Experience coordinating with logistics, procurement or inventory teams (preferred)
• Good written and verbal communication skills in English and Urdu
• Attention to detail, confidentiality, and strong organizational/time-management skills