Executive Assistant - Navigator HR

taraki-search; Lahore; On-site; PKR 1,800,000 - 2,400,000; Full time

Job summary

Navigator HR in Lahore is seeking an Executive Assistant to support the CEO. The role requires managing calendars, arranging travel, and preparing high‑quality documents and presentations for board meetings and client pitches.

You will attend key meetings, capture MoM, and ensure timely distribution while protecting confidential information with discretion. Ideal candidates hold a BA in Business Administration with 3–6 years of EA experience, strong English and Urdu writing, and expert MS Office

Qualifications

• Bachelor's degree or equivalent in Business Administration or related field.
• 3–6 years of experience as an Executive or Personal Assistant, preferably supporting C‑suite.
• Advanced proficiency in Microsoft Office — Word, Excel, PowerPoint, Outlook.
• Exceptional written and verbal communication skills in English and Urdu.
• Strong business writing, email etiquette, and professional correspondence.
• Ability to manage multiple priorities and meet tight deadlines.
• High discretion, integrity, and emotional intelligence.
• Meticulous attention to detail with strong organisational skills.

Responsibilities

• Manage the CEO's calendar end-to-end, coordinate meetings and travel with zero conflicts.
• Screen calls, emails and correspondence for the CEO's office and escalate as needed.
• Prepare, proofread and format reports, proposals and internal communications for the CEO.
• Create polished PowerPoint presentations for board meetings, pitches and briefings.
• Attend meetings, record MoM and distribute to stakeholders promptly.
• Track action items, deadlines and follow up with departments as required.
• Maintain a structured task system and provide daily briefings to the CEO.
• Coordinate internal and external meetings, including venue, invites and pre‑meeting packs.
• Handle confidential information with absolute discretion and professionalism.

Skills

English & Urdu communication

Time management

Discretion & integrity

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

PowerPoint

Outlook

Excel

Job description

Our client Navigator HR is looking for Executive Assistant in Lahore.

Job Description

• Manage the CEO's calendar end-to-end - schedule, prioritize, and protect time by coordinating internal and external meetings, appointments, and travel arrangements with zero conflicts.
• Act as the first point of contact for the CEO's office - screen calls, emails, and correspondence, and ensure timely responses or escalations where needed.
• Prepare, proofread, and format professional documents including reports, proposals, letters, and internal communications on behalf of the CEO.
• Create polished, visually compelling PowerPoint presentations for board meetings, client pitches, and internal briefings - with accuracy, consistency, and strong design sensibility.
• Attend key meetings, record detailed and accurate minutes of meeting (MoM), and distribute them to relevant stakeholders in a timely manner.
• Own the follow-up process on all action items arising from meetings - track deadlines, chase pending deliverables from department heads, and report status back to the CEO proactively.
• Maintain a structured task management system for the CEO - log priorities, flag approaching deadlines, and provide daily briefings on pending matters.
• Coordinate and arrange internal and external meetings, including logistics such as venue booking, agenda preparation, attendee invites, and pre-meeting briefing packs.
• Handle sensitive and confidential information - including HR matters, financial data, and strategic plans - with absolute discretion and professionalism at all times.
• Liaise with department heads, vendors, clients, and external stakeholders on behalf of the CEO to ensure seamless communication and coordination.
• Manage travel arrangements including flight bookings, hotel reservations, visa processing, and detailed itinerary preparation for domestic and international trips.
• Maintain organised filing systems - both physical and digital - for contracts, correspondences, reports, and other critical documents with easy retrieval.
• Support the CEO in special projects and ad hoc research tasks - gather data, summarise findings, and present insights in a clear and structured format.
• Anticipate the CEO's needs before they arise - think two steps ahead, flag potential issues early, and keep the office running smoothly without constant direction.

Qualifications & Requirements

• Bachelor's degree in Business Administration, Management, or a related field
• 3-6 years of experience as an Executive or Personal Assistant, preferably supporting C-suite
• Advanced proficiency in Microsoft Office - Word, Excel, PowerPoint, and Outlook
• Exceptional written and verbal communication skills in English and Urdu
• Strong command of business writing, email etiquette, and professional correspondence
• Demonstrated ability to manage multiple priorities and meet tight deadlines
• High level of discretion, integrity, and emotional intelligence
• Meticulous attention to detail - errors and missed deadlines are simply not acceptable in this role