Executive Secretary

Mehr Communications; Rawalpindi Cantonment; On-site; PKR 720,000 - 900,000; Full time

Benefits offered by this job

Accommodation

Health Insurance

Incentive Bonus

Leaves

Life Insurance

Medical

Provident Fund

Sports and Entertainment

Transport

Job summary

Mehr Communications in Rawalpindi, Pakistan, is seeking an Executive Secretary to support senior management and ensure smooth office operations on-site, coordinating communications across telecom services and internal teams.

You will manage calendars, arrange travel, prepare reports and presentations, handle calls and emails, take minutes, maintain confidential records, and coordinate meetings while upholding professionalism and accuracy.

Qualifications

• Minimum 3 years of executive secretarial, administrative assistant, or office coordinator experience.
• Bachelor’s degree in Business Administration, Office Management, or equivalent; or at least 3 years relevant administrative/secretarial experience.
• Strong proficiency with MS Office (Word, Excel, PowerPoint).
• Excellent written and verbal communication in English and Urdu; ability to draft professional correspondence and reports.
• Advanced calendar and meeting management skills; experience coordinating multiple stakeholders.
• High level of confidentiality, professionalism and judgment.
• Strong organizational skills, ability to multitask, prioritize and meet deadlines.
• Attention to detail, accurate minute-taking and record-keeping.

Responsibilities

• Provide high-level administrative and secretarial support to senior executives, including calendar management, meeting coordination, and travel arrangements.
• Prepare, edit and proofread correspondence, reports and presentations with professional formatting and accuracy.
• Manage incoming calls, emails and visitor inquiries; route matters to appropriate departments and follow up as needed.
• Maintain filing systems, confidential records and databases; handle sensitive information with discretion.
• Coordinate internal meetings, prepare agendas, take minutes and track action items to completion.
• Liaise with clients, vendors and regulatory contacts on behalf of management and facilitate timely communications.
• Support basic bookkeeping or expense tracking as required.

Skills

MS Office Proficiency

Calendar management

Executive support

Communication (English/Urdu)

Discretion / confidentiality

Organizational skills

Minute-taking

Education

Bachelor’s degree in Business Administration or related

Tools

CRM software

Office management tools

Job description

Job Description: Job Title: Executive Secretary

Location: Rawalpindi, Pakistan (On-site)

Employment Type: Full-Time, Morning Shift

About the Role

Join a telecommunications provider in Rawalpindi. The Executive Secretary will support senior management and contribute to efficient office operations, serving as a central point for internal coordination and external communications across internet, cable TV, mobile and VOIP services.

Key Responsibilities

• Provide high-level administrative and secretarial support to senior executives, including calendar management, meeting coordination, and travel arrangements.
• Prepare, edit and proofread correspondence, reports and presentations with professional formatting and accuracy.
• Manage incoming calls, emails and visitor inquiries; route matters to appropriate departments and follow up as needed.
• Maintain filing systems, confidential records and databases; handle sensitive information with discretion.
• Coordinate internal meetings, prepare agendas, take minutes and track action items to completion.
• Liaise with clients, vendors and regulatory contacts on behalf of management and facilitate timely communications.
• Support basic bookkeeping or expense tracking as required.

Job Specification

Must-have

• Minimum 3 years of executive secretarial, administrative assistant, or office coordinator experience, preferably in a corporate or telecom environment.
• Bachelor’s degree in Business Administration, Office Management, or equivalent; or at least 3 years relevant administrative/secretarial experience.
• Strong proficiency with MS Office (Word, Excel, PowerPoint).
• Excellent written and verbal communication in English and Urdu; ability to draft professional correspondence and reports.
• Advanced calendar and meeting management skills; experience coordinating multiple stakeholders.
• High level of confidentiality, professionalism and judgment.
• Strong organizational skills, ability to multitask, prioritize and meet deadlines.
• Attention to detail, accurate minute-taking and record-keeping.

Preferred

• Professional certification in office administration or secretarial studies.
• Basic bookkeeping or expense-tracking experience.
• Familiarity with CRM and office management tools.
• Basic familiarity with telecommunications operations.

Job Rewards and Benefits

• Accomodation
• Communication
• Health Insurance
• Incentive Bonus
• Leaves
• Life Insurance
• Medical
• Provident Fund
• Sports and Entertainment
• Transport