Executive Admin to VP — Cross-Functional Ops

Assembly Talent; Lahore; On-site; PKR 600,000 - 1,200,000; Full time

Job summary

Assembly Industries is seeking an Administrative Assistant to provide direct support to the Vice President, streamlining communications and coordinating priorities across internal teams.

You will track action items, assist with meeting logistics, and help keep day-to-day operations organized while maintaining confidentiality and professionalism.

Proficiency in Outlook, Teams, Excel, and Microsoft 365 is preferred, with a proactive, detail-oriented mindset essential to success.

Qualifications

• Strong organizational skills with attention to detail.
• Excellent written and verbal communication.
• Proactive, resourceful, and capable of following up with individuals at all levels.

Responsibilities

• Organize emails, meeting notes, and important updates to ensure priorities are addressed.
• Maintain a tracking system for assignments, deadlines, and action items.
• Follow up with team members on outstanding deliverables and provide status updates.
• Schedule meetings, prepare agendas, document action items, and coordinate follow-ups.
• Support VP by organizing daily priorities and deadlines.
• Coordinate cross-functional communications and keep projects moving forward.

Skills

Organizational skills

Communication skills

Proactive mindset

Multitasking & confidentiality

Tools

Microsoft Outlook

Microsoft Teams

Excel

MS 365 tools

Job description

Assembly Industries is seeking an Administrative Assistant to provide direct support to the Vice President, streamlining communications and coordinating priorities across internal teams.

You will track action items, assist with meeting logistics, and help keep day-to-day operations organized while maintaining confidentiality and professionalism.

Proficiency in Outlook, Teams, Excel, and Microsoft 365 is preferred, with a proactive, detail-oriented mindset essential to success.