Executive Virtual Assistant

Faaz Tech; Karachi Division; On-site; PKR 600,000 - 900,000; Full time

Job summary

Faaz Tech in Karachi, Pakistan is seeking an Executive Virtual Assistant to be the right hand of the leadership team. The role requires anticipating needs, managing complex calendars across time zones, and ensuring smooth operations.

You will filter emails, draft communications, coordinate projects, arrange travel, track deadlines, and prepare meeting minutes. Strong English, discretion, and proficiency with Google Workspace, Slack, Trello/Asana, and Zoom are essential.

Qualifications

• 2+ years of experience as a VA or Executive Assistant.
• Excellent written and spoken English with a service-oriented tone.
• Proficient with productivity tools and calendar management.

Responsibilities

• Manage complex executive calendars across multiple time zones.
• Filter and draft emails; serve as primary communications contact.
• Coordinate projects and track deadlines; ensure deliverables.
• Arrange travel and handle expense reporting.
• Prepare meeting agendas; take minutes; follow up on actions.
• Conduct research and compile data for proposals as needed.

Skills

Executive Assistant

VA experience

English proficiency

Discretion

Proactive mindset

Calendar management

Communication

Tools

Google Workspace

Slack

Trello

Asana

Zoom

Job description

We are looking for a highly organized Executive Virtual Assistant to serve as the right hand to our leadership team. At FAAZ TECH, things move fast, and we need someone who can anticipate needs, manage complex schedules, and keep our operational gears turning smoothly. You aren’t just an “admin”; you are a gatekeeper and a coordinator who ensures our executives can stay focused on high-level strategy and innovation.

Key Responsibilities

• Manage complex executive calendars, scheduling meetings across multiple time zones with precision.
• Serve as the primary point of contact for internal and external communications, including email filtering and drafting.
• Assist in project coordination, tracking deadlines and ensuring deliverables from various departments are on schedule.
• Handle travel arrangements, expense reporting, and basic documentation for the management team.
• Prepare meeting agendas, take concise minutes, and follow up on actionable items to ensure completion.
• Conduct research and compile data for special projects or business proposals as needed.

Requirements

• 2+ years of experience as a VA or Executive Assistant, preferably within the tech or creative services industry.
• Exceptional command of written and spoken English with a professional, “service-oriented” tone.
• Mastery of productivity tools including Google Workspace, Slack, Trello/Asana, and Zoom.
• Discretion and confidentiality are non-negotiable; you will be handling sensitive business information.
• A proactive mindset—you should be the person who finds the solution before the problem is even mentioned.