Administrative Assistant

Assembly Talent; Lahore; On-site; PKR 600,000 - 1,200,000; Full time

Job summary

Assembly Industries is seeking an Administrative Assistant to provide direct support to the Vice President, streamlining communications and coordinating priorities across internal teams.

You will track action items, assist with meeting logistics, and help keep day-to-day operations organized while maintaining confidentiality and professionalism.

Proficiency in Outlook, Teams, Excel, and Microsoft 365 is preferred, with a proactive, detail-oriented mindset essential to success.

Qualifications

• Strong organizational skills with attention to detail.
• Excellent written and verbal communication.
• Proactive, resourceful, and capable of following up with individuals at all levels.

Responsibilities

• Organize emails, meeting notes, and important updates to ensure priorities are addressed.
• Maintain a tracking system for assignments, deadlines, and action items.
• Follow up with team members on outstanding deliverables and provide status updates.
• Schedule meetings, prepare agendas, document action items, and coordinate follow-ups.
• Support VP by organizing daily priorities and deadlines.
• Coordinate cross-functional communications and keep projects moving forward.

Skills

Organizational skills

Communication skills

Proactive mindset

Multitasking & confidentiality

Tools

Microsoft Outlook

Microsoft Teams

Excel

MS 365 tools

Job description

Job Brief – Administrative Assistant

Assembly Industries believes in creating a new generation of a passionate workforce in Pakistan by providing high-value opportunities that are life-changing. We strongly believe in a work-life balance and family-oriented approach to how we value the time & effort of our employees. The core of our ethos is around passion, trust & transparency. We offer the opportunity to collaborate with US-based clients in their growth phase. Working with us means direct engagement with top-tier CEOs, founders, and established businesses in the thriving US business ecosystem.

Client Overview

Our client is a leading workforce management and staffing solutions company that partners with businesses across various industries. This role offers a unique opportunity to contribute to innovative human capital strategies and cutting-edge staffing solutions. You will collaborate closely with experienced professionals and leadership teams, gaining exposure to high-impact projects in workforce management

Position Overview

A HR/Payroll partner is seeking a highly organized, proactive, and detail-oriented Administrative Assistant to provide direct support to the Vice President. This role will focus on streamlining communications, coordinating priorities, tracking action items, and ensuring timely follow-through across internal teams and key business initiatives.

Key Responsibilities

• Communication Management: Assist with organizing emails, communications, meeting notes, and important updates to ensure priorities and requests are addressed timely.
• Task & Project Tracking: Maintain an organized tracking system for assignments, deadlines, outstanding action items, and key initiatives.
• Team Follow-Up & Accountability: Proactively follow up with team members on outstanding deliverables, provide status updates, and elevate potential delays or concerns.
• Meeting Coordination: Assist with scheduling meetings, preparing agendas, documenting action items, and coordinating follow-up communications.
• Executive Support: Help the Vice President organize daily priorities, manage competing deadlines, and stay ahead of important commitments.
• Cross-Functional Coordination: Serve as a liaison with internal departments to help keep communications, projects, and operational priorities moving forward.

Ideal Qualifications

• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proactive, resourceful, and comfortable following up with individuals at all levels.
• Ability to manage multiple priorities while maintaining confidentiality and professionalism.
• Proficiency in Microsoft Outlook, Teams, Excel, and other Microsoft 365 tools.

Overall Goal

To provide dependable, proactive administrative support that allows the Vice President to focus on strategic leadership, client relationships, and business growth while ensuring day-to-day communications, commitments, and follow-through remain organized and on track.