Admin Officer - TJ / 1956051

Recruit AI; Islamabad; On-site; PKR 900,000 - 1,300,000; Full time

Job summary

Recruit AI is assisting in recruiting an Administrative Operations Manager for Islamabad. The role oversees administrative operations of the premises, ensures smooth daily workflow, and maintains high service quality for occupants and tenants.

You will supervise staff, enforce office policies, manage supplies and facilities, and coordinate with department managers to resolve issues promptly. The successful candidate will have strong organizational and communication skills, experience in

Qualifications

• Administrative operations management experience preferred.
• Strong communication between departments.
• Experience supervising facilities staff.

Responsibilities

• Manage overall administrative operations within the premises ensuring effective and smooth day-to-day workflow.
• Supervise administrative staff including Building Supervisor, Security Guards, Cleaners, and Drivers, ensuring their duties are effectively performed.
• Implement office policies and act as a liaison between different departments to promote clear and efficient communication.
• Manage office supplies, equipment, and facilities to maintain readiness and operational efficiency.
• Facilitate and maintain high-quality customer service to all companies and occupants within the premises.
• Identify, address, and resolve administrative problems and operational issues promptly.
• Oversee daily operation and maintenance of building systems including lifts, generators, CCTV, firefighting, and alarm systems to ensure they function correctly at all times.
• Conduct regular rounds of the premises to ensure cleanliness and maintenance are up to standard, directing cleaning staff as necessary.
• Monitor generator status including fuel levels, battery status, and automatic switching functions to maintain operational readiness.
• Procure and monitor supplies needed for building cleaning and staff kitchen on a monthly basis.
• Collaborate with the Building Supervisor to supervise security guards and perform daily inspections of building areas such as stair halls and rooftop to check cleanliness and maintenance needs.
• Ensure that all organizational complaints within the building are addressed and resolved in a timely manner.
• Regularly communicate with administrative managers of tenant organizations to identify and resolve any issues or complaints.
• Approve leave requests and salary advance applications for company staff while maintaining accurate records of these transactions.
• Perform any additional administrative tasks and support duties assigned by management to sustain operational excellence.

Job description

Our client Confidential is looking for a Administrative Operations Manager in Islamabad
The Admin Officer is responsible for overseeing and managing the administrative operations of the premises to ensure smooth daily functions and efficient workflow. The Admin Officer serves as a primary contact between departments to facilitate effective communication and problem-solving. Providing excellent customer service to the companies based in the premises is also a key part of the role. The Admin Officer ensures cleanliness and maintenance of the premises, timely resolution of complaints, and proper records management, including leave approval and salary advances for company staff. The officer is expected to interact regularly with organization administrative managers to address any issues and also carry out other tasks assigned by management to support efficient premises administration.

Responsibilities

• Manage overall administrative operations within the premises ensuring effective and smooth day-to-day workflow.
• Supervise administrative staff including Building Supervisor, Security Guards, Cleaners, and Drivers, ensuring their duties are effectively performed.
• Implement office policies and act as a liaison between different departments to promote clear and efficient communication.
• Manage office supplies, equipment, and facilities to maintain readiness and operational efficiency.
• Facilitate and maintain high-quality customer service to all companies and occupants within the premises.
• Identify, address, and resolve administrative problems and operational issues promptly.
• Oversee daily operation and maintenance of building systems including lifts, generators, CCTV, firefighting, and alarm systems to ensure they function correctly at all times.
• Conduct regular rounds of the premises to ensure cleanliness and maintenance are up to standard, directing cleaning staff as necessary.
• Monitor generator status including fuel levels, battery status, and automatic switching functions to maintain operational readiness.
• Procure and monitor supplies needed for building cleaning and staff kitchen on a monthly basis.
• Collaborate with the Building Supervisor to supervise security guards and perform daily inspections of building areas such as stair halls and rooftop to check cleanliness and maintenance needs.
• Ensure that all organizational complaints within the building are addressed and resolved in a timely manner.
• Regularly communicate with administrative managers of tenant organizations to identify and resolve any issues or complaints.
• Approve leave requests and salary advance applications for company staff while maintaining accurate records of these transactions.
• Perform any additional administrative tasks and support duties assigned by management to sustain operational excellence.