Officer/Junior Officer – Administration

Pakistan; Islamabad; Presencial; PKR 1.200.000 - 1.800.000; Jornada completa

Descripción de la vacante

Pakistan is seeking an Officer/Junior Officer – Administration in Islamabad to oversee facilities, operations, and general services. The role requires a Bachelor’s degree or DAE and 2+ years in admin roles, with exposure to procurement and vendor management.

Responsibilities include supervising security, safety protocols, and on-site support for events, while coordinating ERP processing and asset management. Proficiency in English and Urdu is important.

Formación

• Bachelor's degree or equivalent; DAE in Civil Engineering or related field.
• Minimum 2 years in Admin/General Services for Officer; 1 year for Junior Officer.
• Experience in facilities, procurement, and vendor management.

Responsabilidades

• Oversee day-to-day admin operations, facilities, equipment maintenance, and outsourced staff.
• Plan preventive maintenance for building systems (HVAC, plumbing, electrical, structural).
• Ensure site safety, CCTV, fire alarms, and adherence to HSE standards.
• Coordinate repairs, asset disposals/auctions, and facility improvement projects.
• Procurement planning, vendor coordination, stationery and consumables distribution.
• ERP processing of invoices, TA/DA claims, reimbursements; manage petty cash.
• HR support and on-site assistance during events and critical operations.

Conocimientos

Facilities management

Vendor management

Procurement

Communication (EN/UR)

ERP systems

Educación

Bachelor's degree / DAE

Herramientas

MS Excel/Office 365

Refinitiv

Bloomberg

PRISM

PSX systems

ERP system

Descripción del empleo

Job Detail: Officer/Junior Officer – Administration
Qualification: Minimum of a Bachelor’s degree or equivalent in Business Administration or DAE in Civil Engineering or other related fields from a leading local or international university recognised by the HEC of Pakistan.
Experience: Minimum 2(two) years of relevant work experience for Officer and 1(one) year for Junior Officer in Administration/General Services preferably in a bank/DFI or public sector organisation(s) or established corporate entity.
Grade: OG-III to OG-I
Job Location: Islamabad
Key Responsibilities: Facilities & Operations Management
Oversee day-to-day general administrative operations, facilities, equipment maintenance, and outsourced staff functions.
Plan and manage preventive maintenance for building systems (HVAC, plumbing, electrical, and structural components).
Conduct regular inspections of the premises to identify wear and tear, maintain cleanliness standards, and ensure high operational efficiency.
Ensure organisational vigilance by supervising security personnel, monitoring guard movements, and ensuring overall site safety.
Perform periodic functional checks on CCTV security cameras, fire alarms, fire extinguishers, and overall safety systems.
Ensure strict adherence to health, safety, and environmental (HSE) standards and fire safety protocols across all premises.
Coordinate repairs, asset disposals/auctions, and facility improvement or expansion projects.
Provide on-site administrative support during special events, critical operations, and official functions.
Timely Procurement & Vendor Management
List down the procurement needs over the period and initiate the process at least 3 months before the requirement.
Provide detailed need analysis, requirement and specification to the Procurement team.
Coordinate with contractors, vendors, and service providers for routine maintenance, renovations, and office supplies.
Manage procurement and timely distribution of stationery, pantry supplies, and consumable inventory.
Oversee administrative operations concerning outsourced personnel, security management, and travel logistics (boarding and lodging).
Track and manage lease/service agreement renewals for Head Office and Regional Offices.
Financial Administration & ERP Processing
Process invoices, vendor payments, TA/DA claims, and medical reimbursements within the ERP system.
Manage petty cash disbursements and reconcile monthly utilisation reports.
Coordinate monthly utility bills, fuel cards, E-Tolls, and E-Tag payments.
Assist the Head of Department with the Fixed Asset Register (FAR), Goods Inspection Receipt Notes (GIRN), and asset insurance management.
HR & Employee Engagement Support
Organise employee engagement activities, office celebrations, and official gatherings.
Evaluate security and protocol controls, implementing improvements where required.
Any other task assigned by line management.

Core Competence:

Market Expertise
Deep understanding of money market dynamics, fixed-income instruments, economics, and yield curve management.
Technical & Analytical
Proficiency in Refinitiv, Bloomberg, PRISM, PSX systems, complex financial modelling, and MS Excel/Office 365.
Systems Inclination
Strong focus on process automation and digital treasury management workflow optimisation.
Communication & Synergy
Excellent verbal and written communication skills in English and Urdu, with high interpersonal drive and teamwork.
High degree of professional ethics, sound judgment, and commitment to institutional goals.
Ability to operate strategically and execute with a strong attention to detail.
Collaborative team player with a proactive mindset.