Admin Executive

Ibtidah Solutions; Lahore; On-site; PKR 800,000 - 1,200,000; Full time

Job summary

Ibtidah Solutions in Lahore is seeking an experienced Admin Executive to join our team. The ideal candidate has 3+ years of administrative experience, preferably in a software/IT environment, and can independently manage a broad range of admin tasks.

You will handle day-to-day office operations, coordinate supplies, vendors, documentation, and HR-related admin duties while supporting management and internal teams to maintain an organized and efficient workplace.

Qualifications

• 3+ years of administrative experience in an IT/software environment.
• Strong communication and organizational skills.
• Ability to independently manage multiple administrative tasks.

Responsibilities

• Manage day-to-day office administration and ensure smooth operations.
• Coordinate supplies, vendors, maintenance, utilities, and other administrative requirements.
• Handle documentation, records, correspondence, and administrative reporting.
• Coordinate with internal teams and external vendors for administrative matters.
• Manage office facilities, seating arrangements, cleanliness, and workplace requirements.
• Assist with employee-related administrative matters and support HR operations when required.
• Coordinate meetings, events, team activities, and other office arrangements.
• Monitor and manage administrative expenses and maintain relevant records.
• Ensure timely resolution of office-related issues and maintain a well-organized workplace.
• Support management with general administrative and operational tasks as required.

Skills

Office administration

Communication

Organization

Independent work

Tools

MS Office

Google Workspace

Job description

We are looking for an experienced and proactive Admin Executive to join our team in Lahore.

We’re looking for someone with 3+ years of administrative experience, preferably within the software/IT industry, who understands the day-to-day workings of a technology-driven workplace and can independently manage a broad range of administrative responsibilities.

Key Responsibilities

• Manage day-to-day office administration and ensure smooth office operations.
• Coordinate office supplies, vendors, maintenance, utilities, and other administrative requirements.
• Handle documentation, records, correspondence, and administrative reporting.
• Coordinate with internal teams and external vendors for administrative matters.
• Manage office facilities, seating arrangements, cleanliness, and workplace requirements.
• Assist with employee-related administrative matters and support HR operations when required.
• Coordinate meetings, events, team activities, and other office arrangements.
• Monitor and manage administrative expenses and maintain relevant records.
• Ensure timely resolution of office-related issues and maintain a well-organized workplace.
• Support management with general administrative and operational tasks as required.

Requirements

• 3+ years of experience in administration, preferably within a software house, IT company, or technology environment.
• Strong understanding of general office administration and day-to-day operational processes.
• Ability to independently manage multiple administrative responsibilities.
• Strong communication, coordination, and organizational skills.
• Proficiency in MS Office/Google Workspace and general administrative tools.
• Strong attention to detail and problem-solving abilities.
• Professional attitude with the ability to work effectively with employees, management, and external vendors.
• Ability to take ownership of tasks and ensure timely completion.