Academic Scheduling & Programs Coordinator

Rozeegpt; Islamabad; On-site; PKR 670,000 - 1,116,000; Full time

Job summary

SZABIST - Islamabad Campus is seeking a skilled and proactive Assistant Officer Academics to join our team. This role is ideal for a responsible and reliable individual who is highly organized and approachable, with a commitment to enhancing the academic environment.

The Assistant Officer Academics plays a key role in managing academic schedules, coordinating student activities, and supporting faculty and administrative operations to maintain smooth academic workflows.

Responsibilities

• Update all notice boards and combined weekly academic schedules including research workshops, trainings, and other academic activities.
• Conduct weekly surveys on the housekeeping and maintenance of the academic block and report findings to the Assistant Controller Academics.
• Prepare, reschedule, and maintain logs for class schedules, cancellations, and makeup classes; communicate updates effectively to faculty and students via text messages and emails.
• Organize and coordinate students' orientation activities, including photoshoots and creating email account information through the ZABDESK system.
• Disseminate research-based contract letters to relevant stakeholders in a timely and organized manner.
• Prepare and distribute daily class schedules by email, and ensure these schedules are updated online and on all notice boards.
• Assist in the evaluation process of teaching to support academic quality assurance efforts.
• Manage manual course registrations on ZABDESK and verify admit cards for midterm and final examinations to ensure compliance with institutional standards.
• Notify faculty members about cheque collections via email and maintain records of receipts both electronically and physically, ensuring accurate financial documentation.
• Maintain office records diligently by filing, tagging, shelving, and updating documentation to facilitate quick access and retrieval.

Job description

SZABIST - Islamabad Campus is seeking a skilled and proactive Assistant Officer Academics to join our team. This role is ideal for a responsible and reliable individual who is highly organized and approachable, with a commitment to enhancing the academic environment.

The Assistant Officer Academics plays a key role in managing academic schedules, coordinating student activities, and supporting faculty and administrative operations to maintain smooth academic workflows.