Academic Operations Coordinator - TJ / 1875195

Recruit AI; Islamabad; On-site; PKR 446,000 - 781,000; Full time

Job summary

SZABIST Islamabad Campus is seeking an Academic Operations Coordinator to manage academic schedules and coordinate student activities. The role involves supporting faculty and administrative operations to sustain smooth workflows and requires effective collaboration across academic and administrative units.

The candidate should be highly organized, detail-oriented, and capable of independent work with no direct team management responsibilities, while maintaining timely communications with

Qualifications

• Strong data management capabilities.
• Outstanding interpersonal skills and clear communication.
• Detail-oriented, reliable, and efficient in administrative tasks.

Responsibilities

• Update weekly academic schedules and notice boards.
• Conduct weekly surveys on housekeeping and maintenance of the academic block.
• Prepare and maintain logs for class schedules, cancellations, and makeup classes; inform faculty and students via text and email.
• Organize student orientation activities and create email accounts via ZABDESK.
• Disseminate contract letters to stakeholders in a timely manner.
• Distribute daily class schedules by email and ensure online updates.
• Assist in teaching evaluation processes to support quality assurance.
• Verify admit cards for midterms/finals and manage course registrations in ZABDESK.
• Notify faculty about cheque collections and maintain receipts records.
• Maintain office records by filing and tagging for quick access.

Skills

Organization

Data management

Interpersonal skills

Communication

Reliability

ZABDESK system

Tools

ZABDESK system

Job description

Our client SZABIST - Islamabad Campus is looking for a Academic Operations Coordinator in Islamabad

SZABIST - Islamabad Campus is seeking a skilled and proactive Assistant Officer Academics to join our team. This role is ideal for a responsible and reliable individual who is highly organized and approachable, with a commitment to enhancing the academic environment. The Assistant Officer Academics plays a key role in managing academic schedules, coordinating student activities, and supporting faculty and administrative operations to maintain smooth academic workflows. The candidate will work independently and will not have direct team management Responsibilities, but must collaborate effectively across academic and administrative units.

The position involves a variety of tasks including updating academic schedules, conducting surveys, managing communication between faculty and students, and supporting examination processes. The candidate must demonstrate strong data management capabilities, outstanding interpersonal skills, and clear communication to ensure timely dissemination of information and accurate record keeping. This role requires a detail-oriented approach, reliability, and efficiency to contribute positively to the operational excellence of SZABISTs academic programs.

Responsibilities

• Update all notice boards and combined weekly academic schedules including research workshops, trainings, and other academic activities.
• Conduct weekly surveys on the housekeeping and maintenance of the academic block and report findings to the Assistant Controller Academics.
• Prepare, reschedule, and maintain logs for class schedules, cancellations, and makeup classes; communicate updates effectively to faculty and students via text messages and emails.
• Organize and coordinate students' orientation activities, including photoshoots and creating email account information through the ZABDESK system.
• Disseminate research-based contract letters to relevant stakeholders in a timely and organized manner.
• Prepare and distribute daily class schedules by email, and ensure these schedules are updated online and on all notice boards.
• Assist in the evaluation process of teaching to support academic quality assurance efforts.
• Manage manual course registrations on ZABDESK and verify admit cards for midterm and final examinations to ensure compliance with institutional standards.
• Notify faculty members about cheque collections via email and maintain records of receipts both electronically and physically, ensuring accurate financial documentation.
• Maintain office records diligently by filing, tagging, shelving, and updating documentation to facilitate quick access and retrieval.