Assistant Officer Academics

Rozeegpt; Islamabad; On-site; PKR 670,000 - 1,116,000; Full time

Job summary

SZABIST - Islamabad Campus is seeking a skilled and proactive Assistant Officer Academics to join our team. This role is ideal for a responsible and reliable individual who is highly organized and approachable, with a commitment to enhancing the academic environment.

The Assistant Officer Academics plays a key role in managing academic schedules, coordinating student activities, and supporting faculty and administrative operations to maintain smooth academic workflows.

Responsibilities

• Update all notice boards and combined weekly academic schedules including research workshops, trainings, and other academic activities.
• Conduct weekly surveys on the housekeeping and maintenance of the academic block and report findings to the Assistant Controller Academics.
• Prepare, reschedule, and maintain logs for class schedules, cancellations, and makeup classes; communicate updates effectively to faculty and students via text messages and emails.
• Organize and coordinate students' orientation activities, including photoshoots and creating email account information through the ZABDESK system.
• Disseminate research-based contract letters to relevant stakeholders in a timely and organized manner.
• Prepare and distribute daily class schedules by email, and ensure these schedules are updated online and on all notice boards.
• Assist in the evaluation process of teaching to support academic quality assurance efforts.
• Manage manual course registrations on ZABDESK and verify admit cards for midterm and final examinations to ensure compliance with institutional standards.
• Notify faculty members about cheque collections via email and maintain records of receipts both electronically and physically, ensuring accurate financial documentation.
• Maintain office records diligently by filing, tagging, shelving, and updating documentation to facilitate quick access and retrieval.

Job description

SZABIST - Islamabad Campus is seeking a skilled and proactive Assistant Officer Academics to join our team. This role is ideal for a responsible and reliable individual who is highly organized and approachable, with a commitment to enhancing the academic environment. The Assistant Officer Academics plays a key role in managing academic schedules, coordinating student activities, and supporting faculty and administrative operations to maintain smooth academic workflows. The candidate will work independently and will not have direct team management responsibilities, but must collaborate effectively across academic and administrative units.The position involves a variety of tasks including updating academic schedules, conducting surveys, managing communication between faculty and students, and supporting examination processes. The candidate must demonstrate strong data management capabilities, outstanding interpersonal skills, and clear communication to ensure timely dissemination of information and accurate record keeping. This role requires a detail-oriented approach, reliability, and efficiency to contribute positively to the operational excellence of SZABIST’s academic programs.

Responsibilities

• Update all notice boards and combined weekly academic schedules including research workshops, trainings, and other academic activities.
• Conduct weekly surveys on the housekeeping and maintenance of the academic block and report findings to the Assistant Controller Academics.
• Prepare, reschedule, and maintain logs for class schedules, cancellations, and makeup classes; communicate updates effectively to faculty and students via text messages and emails.
• Organize and coordinate students' orientation activities, including photoshoots and creating email account information through the ZABDESK system.
• Disseminate research-based contract letters to relevant stakeholders in a timely and organized manner.
• Prepare and distribute daily class schedules by email, and ensure these schedules are updated online and on all notice boards.
• Assist in the evaluation process of teaching to support academic quality assurance efforts.
• Manage manual course registrations on ZABDESK and verify admit cards for midterm and final examinations to ensure compliance with institutional standards.
• Notify faculty members about cheque collections via email and maintain records of receipts both electronically and physically, ensuring accurate financial documentation.
• Maintain office records diligently by filing, tagging, shelving, and updating documentation to facilitate quick access and retrieval.